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Lesson 8: Indents and Tabs
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Introduction
Indenting text adds structure to your document by allowing you to separate information. Whether you’d like to move a single line or an entire paragraph, you can use the tab selector and the horizontal ruler to set tabs and indents.
Optional: Download our practice document.
Watch the video below to learn more about how to use indents and tabs in Word.
Indenting text
In many types of documents, you may want to indent only the first line of each paragraph. This helps to visually separate paragraphs from one another.
It’s also possible to indent every line except for the first line, which is known as a hanging indent.
To indent using the Tab key
A quick way to indent is to use the Tab key. This will create a first-line indent of 1/2 inch.
Place the insertion point at the very beginning of the paragraph you want to indent.
Press the Tab key. On the Ruler, you should see the first-line indent marker move to the right by 1/2 inch.
The first line of the paragraph will be indented.
Indent markers
In some cases, you may want to have more control over indents. Word provides indent markers that allow you to indent paragraphs to the location you want.
The indent markers are located to the left of the horizontal ruler, and they provide several indenting options:
First-line indent marker adjusts the first-line indent
Hanging indent marker adjusts the hanging indent
Left indent marker moves both the first-line indent and hanging indent markers at the same time (this will indent all lines in a paragraph)
To indent using the indent markers
To indent using the Indent commands
If you want to indent multiple lines of text or all lines of a paragraph, you can use the Indent commands. The Indent commands will adjust the indent by 1/2-inch increments.
To customize the indent amounts, select the Layout tab near the desired values in the boxes under Indent.
Tabs
Using tabs gives you more control over the placement of text. By default, every time you press the Tab key, the insertion point will move 1/2 inch to the right. Adding tab stops to the Ruler allows you to change the size of the tabs, and Word even allows you to apply more than one tab stop to a single line. For example, on a resume you could left-align the beginning of a line and right-align the end of the line by adding a Right Tab, as shown in the image below.
Pressing the Tab key can either add a tab or create a first-line indent, depending on where the insertion point is. Generally, if the insertion point is at the beginning of an existing paragraph, it will create a first-line indent; otherwise, it will create a tab.
The tab selector
The tab selector is located above the vertical ruler on the left. Hover the mouse over the tab selector to see the name of the active tab stop.
Types of tab stops:
Left Tab left-aligns the text at the tab stop.
Center Tab centers the text around the tab stop.
Right Tab right-aligns the text at the tab stop.
Decimal Tab aligns decimal numbers using the decimal point.
Bar Tab draws a vertical line on the document.
First Line Indent inserts the indent marker on the Ruler and indents the first line of text in a paragraph.
Hanging Indent inserts the hanging indent marker and indents all lines other than the first line.
Although Bar Tab, First Line Indent, and Hanging Indent appear on the tab selector, they’re not technically tabs.
To add tab stops
Removing tab stops
Challenge!
Open our practice document.
Use the Tab key to indent the beginning of each paragraph in the body of the cover letter. These start with I am exceedingly interested, While working toward, and Enclosed is a copy.
When you’re finished, the first page should look like this:
Scroll to page 2.
Select all of the text below Training & Education on page 2.
Place a right tab at the 6″ (15.25 cm) mark.
Insert your cursor before each date range, then press the Tab key. These dates include 2008, 1997-2001, and 1995-1997.
Select each job description under the Experience section and move the Left Indent to the 0.25″ (50 mm) mark.
When you’re finished, page 2 should look something like this:
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Word 2010: Using Indents And Tabs
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Introduction
There are several ways you can indent text in Word; however, it’s important to use these tools appropriately to indent correctly each time. This helps the editing process go smoothly, thus saving you time.
In this lesson, you will learn how to use the tab selector and the horizontal ruler to set tabs and indents, as well as how to use the Increase Indent and Decrease Indent commands.
Indents and tabs
Indents and tabs are useful tools for making your text more readable. Indenting text adds structure to your document by allowing you to separate information. Depending on your needs, you can use tabs and indents to move a single line or an entire paragraph.
Optional: You can download this example for extra practice.
Indenting text
In many types of documents, you may want to indent only the first line of each paragraph. This helps to visually separate paragraphs from one another. It’s also possible to indent every line except the first line, which is known as a hanging indent.
To indent using the Tab key:
A quick way to indent is to use the Tab key. This will create a first-line indent of 1/2 inch.
Place the insertion point at the very beginning of the paragraph you want to indent.
Press the Tab key. On the ruler, you should see the first-line indent marker move to the right by 1/2 inch.
To create or adjust a first-line indent or hanging indent:
Place the insertion point anywhere in the paragraph you want to indent, or select one or more paragraphs.
To adjust the first-line indent, drag the first-line indent marker on the ruler.
To adjust the hanging indent, drag the hanging indent marker.
To move both markers at the same time, drag the left indent marker. This will indent all lines in the paragraph.
To use the Indent commands:
If you want to indent all lines in a paragraph, you can use the Indent commands on the Home tab.
Select the text you want to indent.
Make sure you are on the Home tab.
If you would prefer to type your indent amounts, you can use the Indent fields on the Page Layout tab.
Tabs
Tabs are often the best way to control exactly where text is placed. By default, each time you press the Tab key, the insertion point will move 1/2 inch to the right. By adding tab stops to the ruler, you can change the size of the tabs, and you can even have more than one type of alignment in a single line. For example, you could left-align the beginning of the line and right-align the end of the line by adding a right tab.
Pressing the Tab key can either add a tab or create a first-line indent, depending on where the insertion point is. Generally, if the insertion point is at the beginning of an existing paragraph it will create a first-line indent; otherwise, it will create a tab.
The tab selector
The tab selector is above the vertical ruler on the left. Hover over the tab selector to see the name of the type of tab stop that is active.
Types of tab stops include:
Left Tab : Left-aligns the text at the tab stop
Center Tab : Centers the text around the tab stop
Right Tab : Right-aligns the text at the tab stop
Decimal Tab : Aligns decimal numbers using the decimal point
Bar Tab : Draws a vertical line on the document
First Line Indent : Inserts the indent marker on the ruler and indents the first line of text in a paragraph
Hanging Indent : Inserts the hanging indent marker and indents all lines other than the first line
Although Bar Tab, First Line Indent, and Hanging Indent appear on the tab selector, they’re not technically tabs.
To add tab stops:
Select the paragraph or paragraphs you want to add tab stops to. If you don’t select any paragraphs, the tab stops will apply to the current paragraph and any new paragraphs you type below it.
Place the insertion point where you want to add the tab, then press the Tab key. The text will jump to the next tab stop.
To remove a tab stop, drag it off of the Ruler.
Challenge!
Open an existing Word document. If you want, you can use this example.
Practice using the Tab key to indent the first line of a paragraph.
Select some text, and use the Increase Indent and Decrease Indent commands to see how they change the text.
Explore the tab selector and all of the tab stops. Practice using each one.
If you’re using the example, add tab stops and tabs in the Work History section so all of the jobs line up with the most recent one.
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The Home Tab In Microsoft Word
Introduction Questions
Button Drop-Down – Ctrl Key Result
This index page last revised: 28 Mar 2021 15:19:04 -0500 .
Note, the (Windows) System Clipboard holds the last item cut or copied. It only holds one item.
Next is the Oops button: Clear Formatting, which will strip the effects of the other buttons in the font group from selected text.
The following are all considered Direct Formatting by Word and can be cleared by the Clear Formatting button (or by Ctrl+Spacebar).
The Font Group
The font group has to do with how characters look. It is distinguished from the paragraph group where the formatting handles the entire paragraph. I am going to divide these controls into three parts:
Controls that give you direct formatting or erase that formatting,
A Control that changes the Case of text but is not formatting, and
Controls that change how the text looks but are not considered formatting.
Let’s look at the last two types, first, because there are only two of them.
Bullets and Numbering is the top-right section of the paragraph group.
For simple documents that will not need much editing, these will work fine.
This page is about the Home tab and its controls. I attempt to distinguish those controls that apply a formatting to text and those which change text (and the hybrid which is highlighting). This page is just started.
You can also choose to define your own bullet icon.
For documents that are going to be heavily edited or with multiple kinds of bullets, I recommend use of bullets linked to Styles. See How to control bullets in Ribbon Versions of Word by Shauna Kelly.
The Home Tab – the basic workspace in a document:
Included with the numbering is a first-line indent and a hanging indent. Your numbered list will be set in from the margin and following lines in the paragraph will be set in more.
As with bullets, you can apply this to existing paragraphs.
As with bullets, the down-facing triangle will give you more choices.
The screenshot above shows the gallery of choices. As with the bullets gallery, the list number gallery lets you preview your choice for selected text. In this show, the current choice is with the full stop following the number; the previewed choice is with a right parenthesis. As with bullets, you can define a new format. In addition, you can reset or restart your numbering.
Again, with simple documents that will not be edited much, this button works fine. For anything more complex, you will want to go to Numbering linked to Styles. See How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly. This method gives much finer control and is much less prone to development of “spaghetti numbering.”
The little arrow in the bottom right corner of the Paragraph group launches the Paragraph Formatting dialog. Again, such formatting is best done using Styles rather than directly.
The Voice Group – Dictate Office 2019/365 Only
This page has been exploring the controls in Word 2010 and 2013. The Home tab has remained mostly the same in all versions of Word. Here are some screenshots.
Word 2007
-Word 2007 – wider
-Word 2007 – narrower
The three tabs above are all screenshots of the ribbon on the same computer. Word repackages the ribbon tabs to fit the available space. Here, I’ve simply decreased the size of the screenshots of the wider versions.
In the wider version, it gives more space to the Styles Gallery. In the narrower version some buttons shrink or lose captions. The combination of screen size and resolution determines what you will see, so your ribbons may not look exactly like any of the ones shown here. Another example showing different screen layouts is in the Word 2010 version of the Drawing Tools contextual tab below. Your ribbon may or may not have a Developer Tab, that is up to you.
The Word 2007 and 2010 tabs shown are from a laptop running Windows Vista. The Word 2013 tabs are from a desktop tower running Windows 7 on a larger screen.
Word 2010
Word 2010 – Narrower
(Note the collapse of the QuickStyles Gallery and Editing Group. The Quick Styles gallery is now available through the dialog launcher button next to the word “Styles.”. Other groups are compressed. This is less than half as wide as the one immediately above it.)
Word 2013
Word 2016/365
Original Word 2016
Word 2016/365 in 2018 – Note Voice/Dictate Group on Right – this is likely to be the starting point for Word 2019
Word 2019/365 in 2019
The Styles Group in Word 2007-2010 is shown above. The Styles Group for 2013 and later no longer has the Change Styles dropdown. That has been moved to the design tab in those versions.
Clipboard — Font — Paragraph — Styles — Editing — Voice (2019)
The Editing Group actually appears on the far right end of the Home Tab.
The Editing Group has three choices, two of which are drop-down.
Purpose
The Home Tab is about the basics of how text looks when it is printed or displayed online. It gives access to both direct and Style-based formatting. Because of the importance of Styles to using Word effectively, it devotes a great deal of space to Styles.
The Home Tab has its controls arranged in five (six) groups from left to right:
Group names are at the bottom of the Ribbon and groups are separated by a thin line. Most but not all groups have a dialog launcher button in the bottom right corner of the group. The Home Tab shown above is a screenshot from Word 2010. The Home tab has varied slightly through Word versions. These variations are shown at the end of this page.
Word 2019/365 has added a sixth group at the far right: Voice. It holds a Dictate button.
I do not pretend to know what every control does, especially the ones on the dialog boxes. I will tell you what I know. If I am speculating or guessing, I will try to make that clear. As I learn more, this page will be changed. This is a “work in progress.”
The clipboard group is on the far left of the Home Tab. It is often used in conjunction with the Editing group, which is on the far right of that tab.
Paste (with options) Ctrl+V: I have been told that when Microsoft studied Word users, they discovered that the most used Command was “Paste” so when they redesigned the user interface, they decided to give this command prominence as the first button people would see. (The keyboard shortcut in most Windows programs including all versions of Word is Ctrl+V.) The Paste button is actually a drop-down menu of paste choices which is similar to the paste options you see after you paste if you use the the Ctrl+V shortcut.
The Cut Button is the mouse equivalent of Ctrl+X.
The Copy Button also puts selected text or graphics into the Clipboard. It remains where it is, though. The keyboard equivalent for this is Ctrl+C.
The Format Painter (Brush) ( Ctrl+Shift+C to copy formatting, Ctrl+Shift+V to paste formatting)
I strongly urge people to use Styles rather than the Format Painter. In the long run it will make your life much simpler.
Bullets
List Numbering
Changes / suggestions / ideas can be sent to Charles Kenyon .
This page viewed times since 14 April 2004.
Cách Đặt Tab Trong Word 2010
1. Tab trong Word là gì?
Tab trong Word là một chức năng giúp đẩy con trỏ nháy tới một vị trí được cài đặt sẵn trên một dòng của văn bản.
Trong quá trình đẩy con trỏ, những ký tự nằm sau con trỏ đó cũng sẽ bị đẩy lùi theo. Chính vì thế chúng ta đã lợi dụng chức năng Tab này để sắp xếp căn chỉnh các dòng chữ hoặc ký tự trong văn bản Word.
2.1. Tab vị trí
Tab vị trí có 3 loại đó là Tab trái, Tab giữa và Tab phải. Để các bạn có thể rõ ràng hơn đồng thời nắm giữ cách tạo 3 loại Tab này, thuthuattinhoc.vn sẽ nói về chúng dần qua các bước tạo Tab sau đây:
– Tab stop postion: Đầu tiên bạn phải chọn dấu Tab cần thay đổi tùy chọn. Bởi vì trong một dòng có thể cùng tồn tại nhiều dấu Tab nên danh sách kia có thể có đến vài lựa chọn. Chúng sẽ được đặt tên theo vị trí của dấu Tab Stop nằm trên thanh thước kẻ, ví dụ như trên ảnh dấu tab cần tùy chỉnh nằm ở vị trí 5cm.
– Alignment: Căn lề, lề thường được mặc định là Left (Trái), trong ví dụ tiếp theo chúng ta muốn tạo Tab phải nên sẽ chọn Right (Phải).
– Leader: Mục này chúng tôi sẽ nói rõ hơn ở phần sau nên hiện tại vẫn sẽ để nó mặc định là None.
– Cuối cùng bạn bấm Set để thay đổi tùy chọn của dấu Tab Stop bạn đã chọn.
– Ấn OK để hoàn tất chỉnh sửa và tắt bảng Tabs đi.
Sau đó các bạn thực hiện tương tự như hai bước ở trên:
Giờ nếu thực hiện những điều tương tự cho một dấu Tab giữa ( Center):
Đó là cách dùng và công dụng của 3 loại Tab vị trí. Dùng tab không phức tạp như bạn tưởng bởi vì sẽ khá là dễ dàng nếu bạn có thể nắm vững kiến thức cơ bản về chúng rồi ứng dụng nó cho mọi trường hợp soạn thảo mà mình cần.
2.2. Tab đặc biệt
Ngoài 3 loại tab vị trí kia ra còn 2 loại tab đặc biệt nữa. Đó là:
Tuy thường được sử dụng cho số thập phân nhưng nếu các bạn sử dụng chữ hay các ký tự khác nhưng vẫn đảm bảo có dấu chấm trong đó thì Tab Decimal vẫn hoạt động.
Nếu cụm ký tự có nhiều dấu chấm thì Tab Decimal sẽ mặc định chọn dấu chấm đầu tiên.
Nó chỉ đơn giản nằm đó chèn lên phía trên các ký tự.
3. Cách tạo Tab với nhiều dấu chấm
Ở phần 2 chúng ta đã làm quen và biết cách sử dụng các dấu Tab một cách cơ bản, tới mục này chúng tôi xin được nói tới một phương pháp sử dụng Tab nâng cao hơn một chút.
Xin lấy lại hình ảnh ví dụ đã được đăng ở phần 1.
Vậy nên để kẻ những dòng kẻ như vậy các bạn có thể lợi dụng chức năng tiện lợi của Tab.
Các bạn đã biết được cách dùng dấu Tab với ba kiểu Tab trái, Tab phải, Tab giữa ở phần 1. Khi tạo dấu tab giống như được hướng dẫn ở phần 2.1 thì từ vị trí con trỏ nhảy tới Tab Stop sẽ là một khoảng trống trắng. Chúng ta chỉ cần cài đặt để sau khi con trỏ nhảy tới sẽ để lại những dấu chấm ở phía sau.
Phần cài đặt này chính là Leader trong hộp thoại Tabs.
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