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Formatting documents in Word can be extremely frustrating.
Often Word completely disregards the ‘repeat header row’ setting – leaving you with a table that just doesn’t behave.
Sometimes, no matter what options are selected the ‘Repeat as header row at top of each page’ option doesn’t work as expected, if at all.
The solution is simple, and quite baffling why it works where the other option does not.
Select the table,
at the top of the Window, under under ‘TABLE TOOLS’ open the ‘LAYOUT’ tab,
For whatever reason, where the normal option fails to work this button some how fixes the table and makes the header row repeat across pages.
Help! What if this didn’t work!
Here’s a few tips if the above didn’t help.
Method 1: Text wrapping must be set to ‘None’
Repeatable headers DO NOT work with text wrapping enabled.
On the ‘Table’ tab set ‘Text Wrapping’ to ‘None’
Method 2: Page breaks must NOT be in table
If a page break is inside the table repeatable headers will not work.
To check for page breaks:
Enable the display formatting option on the ‘Home’ tab, under ‘Paragraph’
Look through the table for a page break and delete it, if there is one it will be at the bottom of the page (hence being a page break). You may also need to delete an empty line to join your table together again.
If you need the table to page break you will instead have to enable ‘Page break before’ on the table row.
Method 3: Nested tables
Repeatable header rows will not work for nested tables, that is, a table inside a table – make sure you only have one table.
Method 4: Turn it off and on again!
Open the table properties
Disable ‘Repeat as header row at top of each page’
Save and close the file
Open the file again
Enable ‘Repeat as header row at top of each page’
References:
Word 2013: Text Boxes And Wordart
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Introduction
Text boxes can be useful for drawing attention to specific text. They can also be helpful when you need to move text around in your document. Word allows you to format text boxes and the text within them as WordArt.
Optional: Download our practice document.
To insert a text box:
If you want, you can select the text and then change the font, color, and size by using the commands on the Home tab.
You can also select one of the built-in text boxes that have predefined colors, fonts, positions, and sizes. If you choose this option, the text box will appear automatically, so you will not need to draw it.
To move a text box:
Hover the mouse over one of the edges of the text box. The mouse will change into a cross with arrows .
To resize a text box:
Modifying text boxes
Word offers many options for changing the way text boxes appear in your document. You can change the shape, style, and color of text boxes. Additionally, when you want to add a little more dimension you can add a shadow effect.
To change the text box shape:
Changing the shape of a text box can be a useful option for creating an interesting look in your document.
Select the text box you want to change. The Format tab will appear.
To change the fill color:
Select the text box you want to change.
The text box will appear in the selected fill color.
If you want to use a different type of fill, select Gradient or Texture from the drop-down menu. You can also select No Fill to make it transparent.
To change the shape outline:
Select the text box you want to change.
The text box will appear in the selected outline color.
From the drop-down menu, you can change the outline color, weight (thickness), and whether or not it is a dashed line.
To change the shape style:
Choosing a shape style allows you to apply preset colors and effects to quickly change the appearance of your text box.
Select the text box you want to change.
To change shadow effects:
Adding a shadow to a shape can make it appear as though it is floating above the page, and it can help to add contrast between the shape and the background.
Select the text box you want to change.
To adjust the shadow color, size, distance, and more, select Shadow Options from the drop-down menu. The Format Shape pane will appear.
3D effects
There are two kinds of effects you can apply to text boxes to give them a 3D appearance: 3-D Rotation and Bevel. 3-D Rotation makes text boxes appear as if you are viewing the text box from a different angle. Bevel adds thickness and a rounded edge to text boxes.
To use 3-D Rotation:
Select the text box you want to change.
The text box will appear in the selected 3-D Rotation effect.
If you want, you can customize the 3-D Rotation. Select 3-D Rotation Options… from the drop-down menu and the Format Shape pane will appear. From here, you can adjust the rotation values.
To use Bevel:
Select the text box you want to change.
If you’ve changed the shape of your text box, it’s important to note bevel doesn’t work with every type of shape.
If you want, you can customize the bevel effect. Select 3-D Options… from the drop-down menu. The Format Shape pane will appear. From here, you can modify the width, height, and depth of a bevel.
Creating WordArt
In addition to adding effects to a text box, you can add effects to the text inside the text box, which is known as WordArt. For the most part, the types of effects you can add are the same as the ones you can add to shapes or text boxes (shadow, bevel, etc.). However, you can also Transform the text to give it a wavy, slanted, or inflated look.
Generally, you shouldn’t use WordArt in more formal documents like resumes and cover letters because it may appear too casual.
To apply a quick style to text:
A quick style will automatically apply several effects to your text at once. You can then refine the look of your text by adding or modifying text effects.
The text will appear in the selected style. If you want, you can change the font or font color from the Home tab.
To convert regular text into WordArt:
For text to be formatted as WordArt, it must be inside a text box. However, there is a shortcut that allows you to convert text into WordArt even if it’s not in a text box.
Word will automatically create a text box for the text, and the text will appear in the selected style. If you want, you can change the font or font color from the Home tab.
Some effects, such as shadows, can be added from the Text Effects menu in the Home tab. When you add effects in this way, it will not place the text in a text box.
To transform text:
If desired, you can add additional effects such as shadow, bevel, and more to the transformed text.
Challenge!
Create a new Word 2013 document. If you want, you can use our practice document.
Insert a text box.
Enter some text into the text box. If you’re using the example, enter the text Every Friday from 7-9 pm.
Move the text box to a new location.
Try changing the shape of the text box.
Change the fill color of the text box.
Change the outline of the text box to No Outline.
Try applying some effects to the text box.
Add some WordArt effects to the text.
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Text Effects In Word 2010 And Word 2013
Make eye-popping headlines in Word
Word 2010 and Word 2013 have a greater range of text effects than earlier versions of Word. There’s an array of color, outline, shadow, reflection and glow options. Enough to satisfy most people and also enough for most people to make horrible design choices.
Text effects start with a gallery of pre-set choice. In Word 2010 the gallery looks like this:
For Word 2013, the gallery was changed to less garish and probably more useful options.
Fast Text Effects
There are so many text effect options that it’s easy to get overwhelmed. Those of us with little design sense (like your humble correspondent) can make something that looks really garish and horrible.
The trick is to keep the effects simple and not use too many effects at once.
That’s where the gallery options are useful. Not only do they give you some presets to work from but they’ve been created by experts.
You can use the presets unchanged but they are better used as a starting point for your own variations.
Text Effects has multiple gallery presets. There’s the main one in the ribbon pull-down list. Hover over one of the options to see a tooltip with details of the settings:
Some of the effect options have their own preset galleries. Glow, Shadow and Reflection.
Under Outline, there are presets for Weight and Dashes.
To get a good and quick effect, type in the text you want formatted and make it the approximate size you want it to be, select the text then go to the Text Effects gallery. Choose the effect that’s closest to what you want. In this example, the shadow/mirror effect looks good, leaving the rest of the text quite plain.
Next try adding an outline. The thicker outlines look quite bad but the thinnest outline adds a bit of definition to the letters.
Finally change the color from the Font Color pull-down list.
Keep it simple
You can be very creative and experiment with host of permutations and combinations using all the text effects. In general you’re better off using only a few subtle effects.
For a single line of text you can choose different effects for each word in the sentence or even choose different effects for each letter in the word.
Though why you’d want to create such horribly messed up text is another matter beyond the control of MS Office .
All the options
In Word 2010 you can see all the text effect options like this:
In Word 2013 there’s a redesign of the dialog into two parts. The text fill and outline:
With the rest of the options on a second pane.
The Word 2013 dialogs have a lot of options that often scroll down below the usual dialog box size. If you’re looking for the more obscure tweaks, remember to scroll down the dialog box.
For a detailed look at all the Text Effect options go to More Text Effects in Word 2010 which also applies to Word 2013.
There are some extra text formatting choices in earlier versions of Word see Text Effects in Word 2003 and Word 2007.
Styles
Happily, Text Effects can be saved and applied as a style.
Text Effect settings can be complex, so having them ‘wrapped up’ in a style is very useful for management as consistency.
Some Live Preview
What would be extremely useful with text effects is some type of preview so you can see how any changes look as you make them. You’d expect to have a preview since Microsoft has made so much noise about Live Preview in Office. Despite all that, Microsoft has have NOT implemented it for consistently for Text Effects.
But, if you access the same settings as a pane on the right of the document, then there is Live Preview. Go figure. For example, go to Shadow Options from the Text Effects menu
Then the shadow options appear as a pane rather than dialog box. With the pane option, you get Live Preview.
The presets on the menu also use Live Preview.
PowerPoint
You’d think these same text effects would be useful in PowerPoint but they are noticeably missing.
Text in Word with text effect formatting can be pasted to Powerpoint but the effects aren’t copied across.
The only way to get Word text effects into PowerPoint is to make the text in Word, take a screen-shot of the formatted text and paste an image of the formatted text into PowerPoint. A nasty workaround.
Insert Math Equations In Word 2013
Use formulas in Word 2013
Inserting math equations is one of the most important features of Word 2013. It is very useful when you want to insert a math equation in your documents. Someone might want to make a document, such as a business manager, finance manager, school teacher, university professor and for them Word provides the facility to add mathematics equations or symbols in their report. However you can insert the math equation and symbol by hand but it looks more professional using the Word built-in feature.
Use the following to insert the math equation in your documents.
Step 1
First of all open the document that you want to insert a math equation into and place your mouse pointer where you need to insert it.
Step 2
Step 3
Step 4
Step 5
The drop down button of equations contains two options, “professional” and “linear” that help to change the look of the equation and changes it to inline in order for the option to change the location of the equation.
Step 6
Step 7
You can also add a new equation by choosing “Insert New Equation” within the equation drop down list.
Step 8
Now Write your own equation using symbols, structures and tools.
There is one other way to add the equation to Word documents; that is by using the Microsoft Equation 3.0 object.
Step 9
Step 10
Step 11
A new window will be opened where you can choose the equation you need. But Word 2013 will treat this as a Microsoft Office Word’s object. It is the main difference between this equation and a previous equation.
Word 2013: Headers, Footers, And Page Numbers
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Introduction
The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. Headers and footers generally contain additional information such as page numbers, dates, an author’s name, and footnotes, which can help keep longer documents organized and make them easier to read. Text entered in the header or footer will appear on each page of the document.
Optional: Download our practice document.
To create a header or footer:
In our example, we want to display the author’s name at the top of each page, so we’ll place it in the header.
To insert a preset header or footer:
Word has a variety of preset headers and footers you can use to enhance your document’s design and layout. In our example, we’ll add a preset header to our document.
Editing headers and footers
Design tab options
When your document’s header and footer are unlocked, the Design tab will appear on the right side of the Ribbon, giving you various editing options:
To insert the date or time into a header or footer:
Sometimes it’s helpful to include the date or time in the header or footer. For example, you may want your document to show the date when it was created.
On the other hand, you may want to show the date when it was printed, which you can do by setting it to update automatically. This is useful if you frequently update and print a document because you’ll always be able to tell which version is the most recent.
The Date and Time dialog box will appear. Select the desired date or time format.
Check the box next to Update Automatically if you want the date to change every time you open the document. If you don’t want the date to change, leave this option unchecked.
Adding page numbers
Word can automatically label each page with a page number and place it in a header, footer, or side margin. When you need to number some pages differently, Word allows you to restart page numbering.
To add page numbers to a document:
In our example, we’ll add page numbering to our document’s footer.
To restart page numbering:
Word allows you to restart page numbering on any page of your document. You can do this by inserting a section break and then selecting the number you want to restart the numbering with. In our example, we’ll restart the page numbering for our document’s Works Cited section.
Place the insertion point at the top of the page you want to restart page numbering for. If there is text on the page, place the insertion point at the beginning of the text.
A section break will be added to the document.
To learn more about adding section breaks to your document, visit our lesson on Breaks.
Challenge!
Create a new Word document. If you want, you can use our practice document.
Create a blank header. If you’re using the example, unlock the header.
Add a name to the header. If you’re using the example, type the name Tom Shelby after Professor.
Try inserting a preset header or footer.
Add today’s date to the header. If you’re using the example, add today’s date below Professor Tom Shelby.
Try adding a page number to the footer. If you’re using the example, add a page number to the bottom of the page.
Try restarting the page numbering.
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