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Lesson 21: Working with Tables
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Introduction
A table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting text information and numerical data.
In this lesson, you will learn how to convert text to a table, apply table styles, format tables, and create blank tables.
Inserting and modifying tables
In Word, tables are useful for organizing and presenting data. You can create a blank table, convert text to a table, and apply a variety of styles and formats to existing tables.
Optional: You can download this example for extra practice.
To insert a blank table:
To convert existing text to a table:
To add a row above an existing row:
You can also add rows below the insertion point. Follow the same steps, but select Insert Rows Below from the menu.
To add a column:
To delete a row or column:
To apply a table style:
To change table style options:
Once you’ve chosen a table style, you can turn various options on or off to change the appearance of the table. There are six options: Header Row, Total Row, Banded Rows, First Column, Last Column, and Banded Columns.
Depending on which table style you’re using, certain table style options may have a somewhat different effect. You may need to experiment to get the exact look you want.
To add borders to a table:
Modifying a table using the Layout tab
When you select a table in Word 2010, Design and Layout tabs appear under Table Tools on the Ribbon. Using commands on the Layout tab, you can make a variety of modifications to the table.
Change Text Direction
Making the text vertical can add style to your table and saves space, allowing you to fit more columns in your table.
Align Cell Text
By changing the alignment of a cell, you can control exactly where the text is located. In the example below, the cell text is aligned to the bottom-right.
Distribute Rows/Columns
To keep your table looking neat and organized, you may want to distribute the rows or columns equally, which makes them all the same size. You can distribute the rows or columns for the entire table or just a portion of it.
Change Cell Size
Merge and Split Cells
Some tables require a layout that doesn’t conform to the standard grid. In these cases, you may need to merge or split cells.
Add Rows and Columns
You can insert or delete rows and columns in your table. This can be especially useful if you need to add something to the middle of your table.
Challenge!
Open an existing Word document. If you want, you can use this example.
Convert some text into a table. If you are using the example, convert the text below By Client.
Apply a table style, and experiment with the table style options. If you are using the example, see if you can make the table match the By Salesperson table above it.
Delete a row from the table.
Insert a blank table with five rows and four columns.
Add borders to the blank table.
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Word 2010: Working With Lists
Lesson 10: Working with Lists
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Introduction
Bulleted and numbered lists can be used in your documents to format, arrange, and emphasize text. In this lesson, you will learn how to modify existing bullets, insert new bulleted and numbered lists, select symbols as bullets, and format multilevel lists.
Using bulleted and numbered lists
When you want to organize lists in Word, you can format them as either bulleted or numbered lists. Word offers a variety of bullet options that allow you to customize your lists to suit your needs.
Optional: You can download this example for extra practice.
To create a list:
When you’re editing a list, you can press Enter to start a new line, and the new line will automatically have a bullet or number. When you’ve reached the end of your list, press Enter twice to return to normal formatting.
Bullet options
To use a symbol as a bullet:
To change the bullet color:
Multilevel lists
Multilevel lists allow you to create an outline with multiple levels. In fact, you can turn any bulleted or numbered list into a multilevel list by placing the insertion point at the beginning of a line and pressing the Tab key to change the level for that line. You can then use the Multilevel List command to choose the types of bullets or numbering that are used.
A multilevel list
To create a multilevel list:
To change the level of a line:
Place the insertion point at the beginning of the line.
Placing the insertion point at the beginning of a line
Press the Tab key to increase the level.
Pressing the Tab key to increase the level of a line
Hold Shift and press Tab to decrease the level.
Challenge!
Open an existing Word document. If you want, you can use this example.
Format some text as a bulleted or numbered list. If you’re using the example, use the list of New Clients on page 2.
Insert a new numbered list into the document.
Modify the color of a bullet.
Use the Tab key to change the levels of some of the lines.
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Word 2010: Working With Headers And Footers
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Introduction
You can make your document look professional and polished by utilizing the header and footer sections. The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. Headers and footers generally contain information such as the page number, date, and document name.
In this lesson, you will learn how to insert and edit headers and footers.
Headers and footers
Headers and footers can help keep longer documents organized and make them easier to read. Text entered in the header or footer will appear on each page of the document.
To insert a header or footer:
Select the Insert tab.
From the drop-down menu, select Blank to insert a blank header or footer, or choose one of the built-in options.
The Design tab will appear on the Ribbon, and the header or footer will appear in the document.
Type the desired information into the header or footer.
To insert the date or time into a header or footer:
Place a check mark in the Update Automatically box if you would like it to always reflect the current date. Otherwise, it will not change when the document is opened at a later date.
To remove content controls:
By default, some of the built-in headers and footers have snippets of text that are called content controls. Content controls can contain information such as the document title or company name, and they allow you to enter this information into a form field.
However, you’ll often just want to type a normal header without any content controls. To do this, you’ll need to remove any content control fields from the header or footer.
Other header and footer options
There are many other header and footer options you can use to design these sections of your document. You can review the Header & Footer Tools Design tab to view and explore these options.
Adding page numbers
Word can automatically label each page with a page number and place it in a header, footer, or side margin. You can add page numbers to an existing header or footer, or you can insert page numbers into a new header or footer.
To add page numbers to an existing header or footer:
Select the header or footer. The Design tab will appear.
Place the insertion point where you want the page number to be. You can place it anywhere except inside a content control field.
From the Design tab, select the Page Number command.
If you’ve already typed information into your header or footer, it’s important to place the page number at the Current Position to avoid losing anything. If you select a page number from Top of Page or Bottom of Page, it will delete anything you’ve already added to the header or footer.
To insert page numbers into a new header or footer:
To hide the page number on the first page:
In some documents, you may not want the first page to show the page number. You can hide the first page number without affecting the rest of the pages.
Select the header or footer that contains the page number.
From the Design tab, place a check mark next to Different First Page. The header and footer will disappear from the first page. If you want, you can type something new in the header or footer, and it will only affect the first page.
To format page numbers:
Select the header or footer that contains the page number.
From the Design tab, select the Page Number command.
If you’ve created a page number in the side margin, it’s still considered part of the header or footer. You won’t be able to select the page number unless the header or footer is selected.
An alternative way to modify your page numbering is by using section breaks. To learn how to do this, read our article on Modifying Page Numbers in Word.
Challenge!
Create a new Word document.
Create a blank header.
Add your name in the header of a document.
Right-align the text in the header.
Select a built-in footer.
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Working With Fields And Forms In Word 2022
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