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Lesson 14: Working with Shapes

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Introduction

You can add a variety of shapes to your document, including arrows, callouts, squares, stars, and flowchart shapes. Want to set your name and address apart from the rest of your resume? Use a line. Need to create a diagram showing a timeline or process? Use flowchart shapes.

In this lesson, you will learn how to insert a shape and format it by changing its fill color, outline color, shape style, and shadow effects. Additionally, you will learn how to apply 3D effects to shapes.

Using shapes

Word’s large shape collection allows you to organize and design the image you want. While you may not need shapes in every document you create, they can add visual appeal. To use shapes effectively, you’ll need to know how to insert a shape and format it by changing its fill color, outline color, and shape style, as well as add 3D effects.

To insert a shape:

To resize a shape:

If you drag the sizing handles on any of the four corners, you will be able to change the height and width at the same time. The sizing handles on the top or bottom of the shape will only allow you to resize vertically, while the handles on the left and right sides will resize the shape horizontally.

To change the order of shapes:

If one shape overlaps another, you may need to change the ordering so the correct shape appears in front. You can bring a shape to the front or send it to the back. If you have multiple images, you can use Bring Forward or Send Backward to fine tune the ordering. You can also move a shape in front of or behind text.

In some cases, the ordering option you select will not affect the ordering of the shapes. If this happens, select the same option again or try a different option.

Changing a shape’s appearance

To change to a different shape:

To change the shape style:

To change the shape fill color:

To change the shape outline:

To change shadow effects:

3D effects

There are two types of effects you can apply to your shapes to give them a 3D appearance: 3-D Rotation and Bevel. 3-D Rotation gives the appearance that you are viewing the object from a different angle, and it can be applied to any shape. Bevel adds thickness and a rounded edge to shapes, but it doesn’t work with every type of shape.

To use 3-D Rotation:

To use bevel:

Viewing the 3-D Options

Challenge!

Create a new Word document.

Insert a shape.

Change the shape to a different shape.

Change the fill color.

Change the outline color.

Try various shadow effects.

Try various 3D effects.

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Word 2010: Working With Lists

Lesson 10: Working with Lists

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Introduction

Bulleted and numbered lists can be used in your documents to format, arrange, and emphasize text. In this lesson, you will learn how to modify existing bullets, insert new bulleted and numbered lists, select symbols as bullets, and format multilevel lists.

Using bulleted and numbered lists

When you want to organize lists in Word, you can format them as either bulleted or numbered lists. Word offers a variety of bullet options that allow you to customize your lists to suit your needs.

Optional: You can download this example for extra practice.

To create a list:

When you’re editing a list, you can press Enter to start a new line, and the new line will automatically have a bullet or number. When you’ve reached the end of your list, press Enter twice to return to normal formatting.

Bullet options

To use a symbol as a bullet:

To change the bullet color:

Multilevel lists

Multilevel lists allow you to create an outline with multiple levels. In fact, you can turn any bulleted or numbered list into a multilevel list by placing the insertion point at the beginning of a line and pressing the Tab key to change the level for that line. You can then use the Multilevel List command to choose the types of bullets or numbering that are used.

A multilevel list

To create a multilevel list:

To change the level of a line:

Place the insertion point at the beginning of the line.

Placing the insertion point at the beginning of a line

Press the Tab key to increase the level.

Pressing the Tab key to increase the level of a line

Hold Shift and press Tab to decrease the level.

Challenge!

Open an existing Word document. If you want, you can use this example.

Format some text as a bulleted or numbered list. If you’re using the example, use the list of New Clients on page 2.

Insert a new numbered list into the document.

Modify the color of a bullet.

Use the Tab key to change the levels of some of the lines.

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Change Word’S Default Table Properties To Suit The Way You Work

By default, Word inserts a table with borders. If that’s not your preference, change these default settings.

Word’s a wiz at inserting and formatting tables, but by default, tables have borders. If you have to delete borders a lot, consider changing the default border property for tables. First, I’ll show you a quick way to delete borders for a single table. Then, I’ll show you how to change the default properties, so Word will insert a borderless table, by default.

Deleting borders once

When you insert a table using the Table option on the Insert tab (or the Table menu in Word 2003), the resulting table has borders.

If you’re using Word 2010, you can quickly remove those borders as follows:

In Print Layout (Normal) view, Word displays a light blue broken line to indicate the cell dimensions, but you won’t see those lines in Print Preview, and Word won’t print them.

Changing the border default

Occasionally removing the borders from a table is a simple task. If you do so frequently, consider changing the default settings as follows in 2010 and 2007:

In the Table Styles group, find an autoformat that best represents the default format you want. In this case, we’ll use the first autoformat, named Table Grid.

In the resulting dialog, choose No Border from the Borders dropdown.

After removing the borders from the Table Grid autoformat, you’re ready to set it as the new default, as follows:

Choose Set As Default.

In the resulting dialog, select the All Documents Based On The chúng tôi Template. If you retain the default, This Document Only, Word will use the format as the default in the current document only.

In Word 2003, you can change the default and set it as a default via the same dialog, as follows:

Choose Table AutoFormat from the Table menu.

In the resulting dialog, choose Table Grid (you can choose any format you like, I’m choosing the simplest).

In the resulting dialog, choose No Border from the Borders dropdown.

Check the Add To Template option in the bottom-left corner. Don’t check this option unless you want to change the default for all new documents.

After changing the default in the Normal template, Word will insert tables with no borders. Choose the default options that you use the most and alter them as needed after the fact rather than settling for Microsoft’s default and always changing them.

How To Combine Shapes To Create A Custom Shape

Sometimes you need to combine two or more shapes for creating a fancy diagram or other visual elements. Sure, you can add these shapes to the slide and then group them. But in some situations, such as frequent use of the same groups of shapes, it will be more useful to create your own shape.

There are two ways to create a custom shape:

Make one shape from some existing shapes,

Modify an existing shape.

To make a shape from some existing shapes, do the following:

1. Add shapes to the slide, for example:

When you select all shapes, PowerPoint shows the Drawing Tools toolbar:

2. Under Drawing Tools, on the Format tab, in the Insert Shapes group, when you choose the Merge Shapes dropdown list, you will find the following operations:

Union shapes:

Combines all overlapping and non-overlapping areas of shapes

Subtracts nothing