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Lesson 18: Styles and Themes
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Introduction
Styles and themes are powerful tools in Word that can help you easily create professional-looking documents. A style is a predefined combination of font style, color, and size of text that can be applied to selected text. A theme is a set of formatting choices that can be applied to an entire document and includes theme colors, fonts, and effects.
In this lesson, you will learn how to apply, modify, and create a style; use style sets; apply a document theme; and create a custom theme.
Using styles and themes
Word’s large selection of styles and themes allows you to quickly improve the appearance of your document. Styles can give your document a more sophisticated look, while themes are a great way to change the tone of your entire document quickly and easily. To use styles and themes effectively, you’ll need to know how to apply, modify, and create a style; use style sets; apply a document theme; and create a custom theme.
Optional: You can download this example for extra practice.
To select a style:
You can also use styles to create a table of contents for your document. To learn how, review our article on How to Create a Table of Contents in Microsoft Word.
To apply a style set:
Style sets include a combination of title, heading, and paragraph styles. Style sets allow you to format all of the elements of your document at once, rather than formatting your title and headings separately.
To modify a style:
To create a new style:
Using themes
A theme is a set of colors, fonts, and effects that determines the overall look of your document. Themes are a great way to change the tone of your entire document quickly and easily.
What is a theme?
All documents in Word 2010 use a theme. You’ve already been using a theme, even if you didn’t know it: the default Office theme. Every theme, including the Office theme, has its own theme elements:
Why should you use theme elements?
Oriel Theme
Tradeshow Theme
Remember, the colors and fonts will only update if you’re using theme fonts or theme colors. If you choose one of the standard colors or any of the fonts that are not theme fonts, your text will not change when you change the theme. This can be useful if you’re creating a logo or title that always needs to look the same.
Selecting a non-theme font
If you’re using built-in styles, you may notice that the fonts for these styles change when you select a different theme. This is because all of the built-in styles are based on the theme fonts. If you don’t want the styles to change, you’ll need to create custom styles.
To change the theme:
Customizing a theme
Let’s say you really like the fonts from one theme, but you want to experiment with different color schemes. Luckily, you can mix and match the colors, fonts, and effects from different themes to create a unique look for your document. If it still doesn’t look exactly right, you can customize the theme colors and theme fonts.
To change theme colors:
When setting theme colors, try to find a part of your document that uses several colors so you get the best idea of what the color scheme looks like.
To change theme fonts:
To change theme effects:
Some themes can add a picture fill to shapes, depending on which shape styles are used. For example, the Paper theme can add a paper-like texture to shapes. Try exploring some of the different shape styles after changing the theme.
To save your theme:
Once you’ve found settings you like, you may want to save the theme so you can use it in other documents.
Challenge!
Open an existing Word document. If you want, you can use this example.
Apply several different styles to different parts of your document.
Apply a style set to your entire document.
Modify an existing style.
Apply a theme.
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Understanding Styles In Microsoft Word
I have three character styles in most of my pleading documents. Two replace Bold and Italic formatting. The third is for citations. The first two are built-in character styles of “Strong” and “Emphasis.” I started using these before Word had a replace formatting feature. I’m not sure they are needed. They provide a simple way of changing how I emphasize something throughout a document by simply changing the style. It starts out that “Strong” is bold and “Emphasis” is Italicized.
The third, though, has proved its worth through time. It is the Citation character style. I set it to Italic and set the language formatting to “no proofing.” This means that case citations with it will not alert the spell checker. (Of course, this also means you better have the correct spelling.) It also disables automatic hyphenation. To set this up, you would create a new character style and use the formatting drop-down to add the Italic and “no-proofing” formatting. The Italic formatting comes through the font formatting dialog, and the “no-proofing” comes through the language dialog. In later versions of Word “no-proofing” is known as “Do not check spelling or grammar.”
Character styles can also be used as targets for the StyleRef field. This field gives very quick automatic updating. A mark text that may be edited. I will often use character styles that apply to only one word or phrase in a document that I want to repeat StyleRef Field is used instead of a Ref field to repeat it elsewhere.
The built in heading styles in Word have special properties that make them almost magical. There are keyboard shortcuts for the top three. They can appear without any customization in a Table of Contents generated by Word, you can link and navigate to them with cross-referencing features, and more. See Why use Microsoft Word’s built-in heading styles? by Shauna Kelly, MVP, for sixteen reasons to use these styles. In Word 2007 and later, the Heading Styles are Linked Styles by default.
The primary reason to do this is when you want a snippet from the beginning of a particular heading to appear in a Table of Contents but don’t want the entire heading in the Table of Contents.
The screenshot above, with non-printing formatting marks displayed, shows two different paragraph styles used in one logical printed paragraph. Note the pillcrow (paragraph mark) with the dots around it separating the two. The colors of the styles here are different. The usual use of this, though, would be for the styles to look the same. This was used in automatically generating the Table of Contents. The second part of the paragraph, in the non-heading style did not get picked up in the Table of Contents.
You would not want to base the second style on the heading style though, because then it would also be a heading style. This is, instead, based on the Body Text style and formatted using the same font and size as the Heading 1 Style.
You can add a Style Separator to the end of a paragraph using the Ctrl+Alt+Enter Keyboard Shortcut. Then you add your text for the separate style.
Here is another screenshot:
If you delete a Style Separator, the entire paragraph will take on the formatting of the text preceding the Separator. See this thread on the Microsoft Answers forum for more.
As of this writing (March, 2017), the Style Separator does not exist on the Macintosh versions of Word. You can create your own by simply pressing Enter at the end of the first part of your text (style 1) and creating your following text in Style 2 in the new paragraph. Then go back and select the paragraph mark at the end of the first paragraph and mark it as Hidden text (Cmd+Shift+H). This method works on Windows versions as well (Ctrl+Shift+H).
See also Creating
When you add a style separator, the insertion point and the style separator will both be at the end of the Word paragraph. If you have a paragraph already written and you wish to separate part of it out, place your insertion point where you want the separation to occur. Instead of pressing Ctrl+Alt+Enter, simply press the Enter key. This creates a new Word paragraph.
Format that new paragraph using a style that will not be picked up in the Table of Contents. Then go to the paragraph that you want to show up in the Table of Contents and press Ctrl+Alt+Enter.
This will rejoin the two paragraphs, with a Style Separator between them.
Note: Style Separators and Automatically Numbered paragraphs. Only the first should be numbered.
You should not use the Style Separator to try to combine two automatically numbered paragraphs. If you do, the numbering will disappear in the text but may still appear as a separate line in the Table of Contents! The numbering will still count, and the next paragraph will act like it is there but the reader will not see it.
The paragraph with the additional text should not be in a style that is designated to appear in a Table of Contents. For examinations of these problems, look at this Stack Overflow question and my answer here: Delete Blank Space When Using Macro to Insert Style Separator.
If numbering is needed for the joined paragraph, I recommend using SEQ Field numbering insteand of list numbering. Numbering in Microsoft Word. That way, the numbers will appear in the text. That joined paragraph should not be in a style that appears in the Table of Contents.
Sử Dụng Style Trong Word 2022, 2013, 2010, 2007, 2003
Sử dụng Style trong Word, một trong những tính năng cơ bản giúp người dùng Word có thể thay đổi cỡ chữ, kích thước chữ nhanh chóng và ngoài ra việc sử dụng Style trong Word còn làm thay đổi vị trí của chữ nhanh chóng.
Để thay đổi nhanh một kiểu chữ nhanh thì sử dụng Style trong Word là điều không thể thiếu. Tính năng này được Microsoft hỗ trợ chăm chút rất tốt nhưng không phải ai cũng biết cách để sử dụng và phát huy toàn phần nó. Vậy làm thế nào để có thể sử dụng Style trong Word hiệu quả ?
Để sử dụng Style trong Word hiệu quả thì tất nhiên chúng ta cần phải biết rõ công dụng của các style trong Word này là gì, mục đích sử dụng nó là gì trước. Chúng ta cso thể sử dụng Style để định dạng Heading trong Word nhanh, tạo các Body độc và lạ theo một form nào đó nhanh chóng. Nếu như bạn mệt mỏi trong việc định dạng Heading trong Word hay nhiều đoạn văn bản cần có nhiều style khác nhau thì bài viết sử dụng Style trong Word 2016, 2013, 2010, 2007 này sẽ giúp ích được cho bạn rất nhiều.
Hướng dẫn sử dụng Style trong Word 2016, 2013, 2010, 2007
Bài viết này sẽ giúp bạn sử dụng Style trong Word 2016, 2013, 2010, 2007, tính năng này ở 4 phiên bản này hoàn toàn giống nhau nên bạn có thể áp dụng cách sử dụng Style trong Word 2016 được biết trong bài hướng dẫn này và áp dụng cho các phiên bản trước đó.
Bước 1: Để có thể sử dụng Style trong Word đầu tiên bạn phải tìm hiểu về nó, nhấn vào biểu tượng mũi tên để xem đầy đủ danh sách các Style.
Bước 2: Ở đây bạn có thể thấy với mỗi style có sẵn đều dành cho 1 vị trí nhất định như Heading (đầu bài ), Normal (bình thường), Strong (im đậm) hoặc No Space (không khoảng cách) và tùy vào mục đích sẽ sử dụng Style trong Word riêng.
Thực chất dạng dọc này cũng chỉ là một cách hiển thị khác của phần Style ở dạng ngang mà bước 2 bạn mở ra mà thôi.
Bước 5: Tại đây có các thông số mà bạn cần phải chú ý để sử dụng Style trong Word riêng cho mình.
– Name: Đặt tên cho style trong Word.
– Style based on: Lựa chọn vị trí trong văn bản cho style đó.
– Style for following paragraph: Tương tự như trên nhưng áp dụng cho toàn đoạn văn bản.
– Formatting: Phần chỉnh sửa font chữ, cỡ chữ, kiểu chữ trong style.
– Add to the Styles gallery: Thêm vào style vào danh sách hiển thị.
– Automacically update: Tự động update nếu có chỉnh sửa.
– Only in this document: Chỉ áp dụng cho văn bản này.
– New documents based on this tempalte: Áp dụng cho toàn bộ các văn bản sau này.
Bước 6: Và để sử dụng Style trong Word thay đổi chữ bạn chỉ cần chọn chữ rồi nhấn vào đó là được.
Bước 3: Đặt tên cho style đó, việc này là tùy thuộc vào bạn.
– Name: Đặt tên cho style trong Word.
– Style based on: Lựa chọn vị trí trong văn bản cho style đó.
– Style for following paragraph: Tương tự như trên nhưng áp dụng cho toàn đoạn văn bản.
– Formatting: Phần chỉnh sửa font chữ, cỡ chữ, kiểu chữ trong style.
– Add to the Styles gallery: Thêm vào style vào danh sách hiển thị.
– Automacically update: Tự động update nếu có chỉnh sửa.
– Only in this document: Chỉ áp dụng cho văn bản này.
– New documents based on this tempalte: Áp dụng cho toàn bộ các văn bản sau này.
Một lưu ý nữa chính là phần Format để kết hợp thêm khi sử dụng Style trong Word, phần này chúng tôi sẽ hướng dẫn kỹ hơn cho bạn trong các bài viết sắp tới.
Creating New Styles In Microsoft Word
Microsoft Word Styles are the most basic building blocks in Word. One of the first things you’ll need to learn after you master the interface and basic formatting is using the Quick Styles listed on the Home tab. Often, though, the Quick Styles don’t contain a particular Style your document needs.
If the default Microsoft Word Styles don’t fully meet your needs (for example, you need one for block quotes), you can create a new one. There are a couple of different ways to do this. I’ll start with what I think is the easiest one first.
Creating a new Style from an example
You’ll get this dialog box:
Word will automatically name this Style1; you’ll want to rename it here if you did not already do it in the previous dialog box as I did.
Word has several Style types: Paragraph, Character, Linked (which combines Paragraph and Character), Table and List. Since this is really intended to be a collection of paragraph settings, Linked isn’t really the best choice, because if I change the font style or size elsewhere in the document and apply Block Quote as a Linked Style, it’s going to change the text back to Calibri 11. The Style type Paragraph is a better choice in this instance.
If I’m typing a Block Quote paragraph and I press the Enter key, what Style do I want the following paragraph to default to? That’s the question answered here. It’s a matter of personal convenience and obviously depends on what sort of document you’re working on.
Any changes you make in formatting (see 7) will show up in this Preview window …
… and you can review the settings themselves in this window.
These settings control three things: (a) whether you can access this Style in the Styles Gallery on the Home tab (if you want to keep this one handy, leave that box checked); (b) whether you want any Styles to automatically update themselves based on manual formatting you do in your document (for example, if you altered the indentation on one paragraph that had the Block Quote Style applied to it, checking this box means that the Style itself reflects those changes, and all the paragraphs with Block Quote applied will change, not just the one you edited). I recommend leaving this one unchecked—it tends to wreak havoc in documents; (c) whether you want this Style to be available only within this document or any documents you create in the future in this template.
Creating a new Style from scratch
If you’ve got a specific set of requirements and are fairly adept with character and paragraph formatting, though, you can simply create a new Style from scratch. For this example, I’m going to create one for quoted deposition text.
You’ll get the now-familiar dialog box:
You’ll notice that I designated this to be a Paragraph Style. Since this Style is intended to control how the text indents and spaces, I want it to be independent of font settings, etc., so I can use it with any font settings in any document.
I did three things here (circled in red):
I chose a half-inch hanging indent
I selected Single spacing
I inserted 12 points of space between the paragraphs and made a point of instructing Word to insert that space even between paragraphs of this same Style.
You can preview the results in the Preview pane (circled in blue above).
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