Paragraph alignment refers to how you want your text to appear. You can choose to center the text, align it left, right, or justify (which means aligning it between both the right and left margins).
To align your paragraphs, go to the ‘Home’ tab on the Ribbon. In the ‘ Paragraph‘ group, you’ll see the four buttons you’ll use to align your paragraph. Look at the picture below.
The next button is to center your text, followed by right align, then justify. When you justify your text, all lines will be exactly the same length. MS Word 20007 will alter character spacing to make this happen and give your document a clean look.
Indenting Paragraphs
Indenting paragraphs simply allows you to set different margins for different lines of text.
You have several options for indenting paragraphs:
First line: This controls the left boundary for the first line of the paragraph.
Hanging: Controls the left boundary for every line in the paragraph except the first one.
Left: Controls the left boundary for every line in the paragraph.
Right: Controls the right boundary for every line.
To indent paragraphs, you have two different options:
Option 1: Go to the ‘Home’ tab on the Ribbon. Select the indent buttons in the ‘Paragraph’ group. They are pictured below.
Add Borders or Shading to a Paragraph
Just as you can add a border or a color to an entire page, you can also add a border or color to an entire paragraph or a group of paragraphs.
Select the ‘Home’ tab on the Ribbon.
A dropdown menu will open and allow you to select what type of border you want.
Below are some different styles applied to text.
Subtle reference: The girl ran to the store to get some bread for dinner.
No spacing: The girl ran to the store to get some bread for dinner. (This style leaves out any spaces between lines that may have been inserted in prior paragraphs.)
Paragraph list: The girl ran to the store to get some bread for dinner. (Note the indention in this line that would signify a list.)
Getting to know the different styles and what they do to your text is a matter of using MS Word 2007 frequently.
Note: You can also apply a style to an entire document or individual lines, as well as paragraphs.
Creating Links within a Document
Creating links with MS Word 2007 is very easy.
Go to the ‘Insert’ tab, then the ‘Links’ group.
Next, it will ask you for the address of the website. If it’s on your computer or in your recent files, you can select it. However, you can also type the address in.
Change Spacing Between Paragraphs and Lines
You can use MS Word’s features to change the spacing between paragraphs and lines. This paragraph, for example, is double spaced. That is called changing the spacing between lines and paragraphs.
Picture of Spacing Dialogue Box:
Adjusting Column Width
You can manually adjust the width of an entire column or row by positioning the mouse pointer over the border to be adjusted, holding the left mouse button, and dragging it left or right.
You can also adjust the width of columns and height of rows by locating the Cell Size group on the Layout tab. Use the boxes to set the width and height of cells.
To distribute the rows and columns evenly, use the buttons to the right of the width and height windows. Use the button on top to distribute columns evenly, and the button on bottom to distribute rows evenly. You can also set the Autofit rules from this group.
Position Text Within A Cell
Borders and Shading
The way information in a table is presented determines how easily it can be understood. Use the borders and shading features to control the look of a table.
The borders and shading tools can be found in the Table Styles group on the Design tab under Table Tools.
Microsoft Word 2007 provides some customizable templates. Roll your mouse over one of them, and you will see a preview in your selected table.
Use the Borders button to add or remove borders or adjust the stroke width. Use the Shading feature to control the color of a cells.
Tables help you organize and present information in way that stands out from other text on the page. MS Word 2007 has included many new features that make drawing and designing tables a snap. Literally.
Creating Tables
To create a table, move the cursor to the place on the page you’d like to insert a table then select the Insert tab. The Table group is right below the Insert tab.
·By highlighting the boxes at the top of the menu
·By selecting Insert Table
·By selecting Draw Table
·By Selecting Quick Tables
·By converting text into a table
Use your mouse to highlight the boxes at the top of the menu. The boxes represent the rows and columns in a table. For example, to create a table that has four rows and four columns, you’d drag your mouse four boxes down from the upper left hand corner, and four boxes over. Rows are the ones that go down, columns are the ones that go over. As you drag your mouse over the boxes, a preview will appear at the insertion point in your document:
Make sure the cursor is at the place where you want to draw a table, then select Insert Table from the Table menu. Another menu will open that looks like this:
As you can see, when you draw a table, it can be as uniform or as unconventional as you like.
Converting text into a table
You can also convert text into a table. To do this, place a comma where you want to separate each item into a column and place a paragraph where you want to begin a new row. Then select the text you want to convert. From the tables group menu select Convert Text to Table . A menu will appear that looks like this:
If the number of columns doesn’t match your expectations, make sure all of your separator characters (in our case, commas) are in place and be sure to select Separate text at Commas.
Entering Text
Table Tools
Whenever you create or select a table, the table tool commands will activate automatically. These appear as two new tabs at the right side of the ribbon: Design and Layout.
You can use these commands to customize your tables, everything from the color of each cell, to the borders, to text alignment.
Inserting rows and columns
You can insert rows and columns anywhere in a table. To do so:
1.select a row or column
3.find the Rows & Columns group. It looks like this:
4.use the buttons to insert a row or column. You can insert a row above or below the selected row, and insert a column to left or right of the selected column.
Deleting Cells, Rows or Columns
Merging Cells and Splitting Cells
Adjusting Column Width
You can manually adjust the width of an entire column or row by positioning the mouse pointer over the border to be adjusted, holding the left mouse button, and dragging it left or right.
You can also adjust the width of columns and height of rows by locating the Cell Size group on the Layout tab. Use the boxes to set the width and height of cells.
To distribute the rows and columns evenly, use the buttons to the right of the width and height windows. Use the button on top to distribute columns evenly, and the button on bottom to distribute rows evenly. You can also set the Autofit rules from this group.
Position Text Within A Cell
Borders and Shading
The way information in a table is presented determines how easily it can be understood. Use the borders and shading features to control the look of a table.
The borders and shading tools can be found in the Table Styles group on the Design tab under Table Tools.
Microsoft Word 2007 provides some customizable templates. Roll your mouse over one of them, and you will see a preview in your selected table.
Use the Borders button to add or remove borders or adjust the stroke width. Use the Shading feature to control the color of a cells.