Top 8 # Format Paragraph Trong Word 2003 Xem Nhiều Nhất, Mới Nhất 6/2023 # Top Trend

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This article is based on legacy software.

This document will help you to use paragraph formatting options to achieve the desired look for your document.

Changing Paragraph Alignment

Text alignment, margins, and line spacing will affect the entire paragraph even if you have only a single word selected or the insertion point placed in the paragraph. To format multiple paragraphs, you need to select at least one character from each paragraph. You can align text with the right or left margins, center the text, or align the text with both margins.

Changing Text Alignment: Toolbar Option

Select the text to be formatted

Changing Text Alignment: Menu Option

Select the text to be formatted

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

From the Alignment pull-down list, select Left, Centered, Right, or Justified

Changing Text Alignment: Keyboard Option

Select the text to be formatted

Press the appropriate keyboard key:

Alignment Option Keystroke

Adjusting Line Spacing

You can add space between lines within a paragraph by adjusting the line spacing. For example, you may want your text double-spaced. This is an efficient way of adding white space.

Place the insertion point in the desired paragraph

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

In the Spacing section, from the Line spacing pull-down list, select the desired spacing option Options include Single, 1.5 lines, Double, At least, Exactly, and Multiple.NOTE: The At least, Exactly, and Multiple options require that you enter the amount of space between lines in the At text box.

Adjusting Paragraph Spacing

Instead of putting extra returns at the end of paragraphs, add additional space before and after paragraphs by adjusting the paragraph spacing. This can be especially useful when you want the blank line to be a different height from the text.

Place the insertion point in the desired paragraph

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

In the Spacing section, in the Before text box, type the amount of space (in points) to appear before the paragraph

In the After text box, type the amount of space (in points) to appear after the paragraph

Working with Indents

Rather than tabbing in the first line or every line of a paragraph, you can create an indent, which is the amount of space between the text and the page margin. You can adjust the indent for an individual paragraph, the indent for a group of paragraphs, or the margins for the entire document. If you are setting margins for the entire document, refer to Adjusting Document Margins.

Word offers three types of indents: normal indents, first line indents, and hanging indents. A normal indent inserts a specified amount of space between the page margin and all the lines in a paragraph. A first line indent inserts space between the first line and the page margin so it looks like you used a tab. A hanging indent uses a normal indent for the first line and then moves subsequent lines farther to the right.

Paragraph indents can be set using the Paragraph dialog box or the Ruler.

Working with Indents: Dialog Box Option

Place the insertion point in the desired paragraph HINT: If you are adjusting more than one paragraph, select all desired paragraphs.

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

In the Indentation section, in the Left and Right text boxes, type the desired amount of indenting (in inches)

To select a different indent for the first line, from the Special pull-down list, select First line or Hanging

If you selected a first line or hanging indent, in the By text box, type the desired amount of indenting (in inches)

Working with Indents: Ruler Option

Instead of using the Paragraph dialog box, you can make indent adjustments using the Ruler. Shown here is a graphic of the Ruler.

Type of Indent Appearance of Ruler Appearance of Text Normal Indent

A Normal Indent looks like this

Hanging Indent

A Hanging Indent looks like this

First Line Indent

A First Line Indent looks like this

To set the indent:

Place the insertion point in the desired paragraph HINT: If you are adjusting more than one paragraph, select all desired paragraphs.

This article is based on legacy software.

This document will help you to use paragraph formatting options to achieve the look that you want for your document.

Adjusting Paragraph Alignment

Word paragraphs can be aligned with the left or right margin, centered between the two margins, or justified. To adjust alignment, use the Paragraph dialog box, the Formatting Palette, or the keyboard. Instructions for all three methods follow.

Adjusting Paragraph Alignment: Paragraph Dialog Box Option

Select the paragraph(s) you want to adjust

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

From the Alignment pull-down list, select the desired option

Adjusting Paragraph Alignment: Formatting Palette Option

To display the Formatting Palette:

From the View menu, select Formatting Palette The Formatting Palette appears.

To adjust the alignment:

Select the paragraph(s) you want to adjust

Adjusting Paragraph Alignment: Keyboard Option

Select the paragraph(s) you want to adjust

Press the appropriate keyboard shortcut

Alignment Shortcut Left [command] + [L] Center [command] + [E] Right [command] + [R] Justify [command] + [J]

Adjusting Line Spacing

Instead of pressing extra returns at the end of each line of text, you can add space between lines by adjusting the line spacing. This is a more efficient and precise way of adding white space.

Place your insertion point in the paragraph

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

Under Spacing, from the Line spacing pull-down list, make the desired selection NOTES: Options include Single, 1.5 lines, Double, At least, Exactly, and Multiple. The At least, Exactly, and Multiple options require that you enter the amount of space between lines in the At text box.

Adjusting Paragraph Spacing

Instead of pressing extra returns, add additional space before and after paragraphs by adjusting the paragraph spacing. This can be especially useful when you do not want a blank line the same height as the text.

To display the Formatting Palette:

From the View menu, select Formatting Palette The Formatting Palette appears.

To adjust the spacing:

Select the paragraph(s) you want to adjust

From the Formatting Palette, under Alignment and Spacing, under Paragraph Spacing, in the Before and After text boxes, type or use the nudge buttons to select the desired spacing value

Working with Indents

Rather than tabbing in the first line or every line of a paragraph, you can create an indent, an amount of space between the text and the page margin. You can adjust the indent for an individual paragraph, the indent for a group of paragraphs, or the margins for the entire document. If you are setting margins for the entire document, refer to Adjusting Your Document’s Margins.

Word offers three types of indents: normal indents, first line indents, and hanging indents. A normal indent inserts a specified amount of space between the page margin and all the lines in a paragraph. A first line indent inserts space between the first line and the page margin so it looks like you used a tab. A hanging indent uses a normal indent for the first line and then moves subsequent lines farther to the right. Paragraph indents can be set using the Paragraph dialog box or the Ruler.

Working with Indents: Paragraph Dialog Box

Place your insertion point in the paragraph you want to adjust HINT: If you are adjusting more than one paragraph, select all the paragraphs you want to apply the change to.

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

Under Indentation, in the Left and Right text boxes, type the desired measurements (in inches)

If you want a different indent for the first line, from the Special pull-down list, select First line or Hanging

If you selected a first line or hanging indent, in the By text box, type the amount of space for the indent The amount of space is measured in inches.

Working with Indents: Ruler

Instead of using the Paragraph dialog box, you can make indent adjustments using the Ruler. Shown here is a graphic of the Ruler.

Tab Type

Appearance of the Ruler

Appearance of the Text

Normal Indent A Normal Indent looks like this Hanging Indent A Hanging Indent looks like this First Line Indent A First Line Indent looks like this

To set the indent:

If the Ruler is not displayed, from the View menu, select Ruler

Place your insertion point in the paragraph you want to adjust HINTS: If you are adjusting more than one paragraph, select all the paragraphs you want. For information on the different types of indents, refer to Working with Indents.

Formatting Paragraphs in Word Tutorial 2016

Microsoft Word 2016 Tutorial with 7 quick VIDEOS Free Online Microsoft Word Tutorial

Line Spacing in Word – Paragraph Spacing in Word

Alignment in Word – Paragraph Alignment – Horizontal Alignment

Vertical Alignment Word

Bullet Points in Word, Numbered List, Multilevel List Word

Indentation in Word 2016

Paragraph Shading and Borders in Word

Sorting Text in Word 2016

Show Paragraph Marks in Word / Hide Paragraph Marks in Word

Paragraph Dialogue Box in Word 2016

Paragraph Formatting – Keyboard Shortcut Word

 

 

Test your MS Word skills with the corresponding FREE Online Multiple Choice Formatting Paragraphs in Word 2016 Test

Formatting Paragraphs in Word

Another formatting tutorial? Surely we covered this in Formatting Text in MS Word? There’s more to this formatting thing than fancy fonts I’m afraid. Where previously we covered altering the appearance of the typeface, in this section, we’re going to cover the formatting of bodies of text, covering topics such as placement, spacing, and structure.

The Word Ribbon – the features covered in this section are located on the Paragraph section of the Home tab on the ribbon.

Line Spacing in Word – Paragraph Spacing in Word

Quick video introduction to Line Spacing and Paragraph spacing in Word

Want to know how to change line spacing in Word 2016? You’ve customized the text of your documents before, now prepare to customize the empty spaces. Aesthetic reasons aside, certain types of documents may require specific spacing configurations, for example legal contracts. It is also especially common for educational institutions to specify the line spacing on assignments, to better facilitate readability and marking.

When we talk about line spacing in Microsoft Word, we are talking about the gap between consecutive lines of text in the same paragraph, i.e. when your text exceeds the length of the page and continues in a new line below. With your text cursor anywhere in the paragraph you wish to alter: * whereas choosing ‘Line Spacing Options…’ from the menu will open the paragraph dialogue for even greater levels of specificity

When hovering over options in the ‘Line and Paragraph Spacing’ menu, Word’s “live preview” functionality will adjust the spacing on your document to the setting in question but will revert to its original spacing if no option is selected.

Alignment in Word – Paragraph Alignment – Horizontal Alignment

Quick video introduction to Alignment in Word

Left alignment is what most Western cultures would consider the default. When set to left aligned, each new line of text will start against the left margin of the page and continue towards the right. As such, the first word of each line will line up vertically. Because each line of text is usually a different length, this will result in “jagged” spacing near the right margin.

Center alignment aims to make the spaces between the left and right page margins, and the left and right edges of the text equal. As a result, your line of text will be at the relative center of the page. If you were to view consecutive lines of center aligned text, you would notice that the words do not line up on either the left or right ends of the page. Center alignment is not often used for large paragraphs of text but can add subtle visual clout to things like headings.

Right alignment mirrors the placement of left alignment. Word will line up the last character of the last word of each line against the right page margin.

Finally, justified alignment will attempt to line up both ends of the paragraph text, removing the jagged appearance altogether. It does this by subtly adjusting the space between each word until all lines within a paragraph are equal length. Note that this will not affect the last line of each paragraph, which remains left aligned.

Vertical Alignment Word

Quick video introduction to Vertical Alignment in Word

So far, all the alignment we’ve covered has been in relation to horizontal alignment, but how do we set the vertical alignment?

Under the dialogue’s Layout tab, you’ll find the Page section, where you can set the vertical alignment to Top, Center, Justified, or Bottom.

Bullet Points in Word, Numbered List, Multilevel List Word

Quick video introduction to Bullet Points and Lists in Word

Sometimes we need to put things in point form or numbered lists.

Bulleted lists display uniform symbols at the start of each list item / paragraph. This form of list is suited to situations where the order of items is not particularly important and where no item needs to be referenced from another part of the document.

Numbered lists display numbers or letters incrementally for each list item. Each item is thus uniquely identified within the list, meaning lists of this nature are well suited to situations where the order of items is important (for example instructions) or where items my need to be referred to (for example a contract).

Indentation in Word 2016

Quick video introduction to Indentation in Word

Pressing the ‘Increase Indent’ button paragraph will move the selected paragraph further from the left margin, whereas the ‘Decrease Indent’ button will move the paragraph closer.

Indenting helps to separate the paragraph from the text around it. Indenting is also frequently combined with lists, particularly multilevel lists, as indenting an item within a list will automatically make that item a sub-list of the item before it.

While these buttons only affect indentation relative to the left margin, the Paragraph dialogue allows you to specify indents from the right margin if needed.

Paragraph Shading and Borders in Word

Quick video introduction to Borders and Shading in Word

Paragraph shading sets the background color for the selected paragraph of text. Unlike the text highlight function from the Font section, which displays a color behind selected characters, shading colors a rectangular box which fully encompasses the selected paragraph(s).

Related to shading, the ‘Borders’ button allows you to display lines along the edges of the rectangular box occupied by the selected paragraph(s).

Sorting Text in Word 2016

Quick video introduction to Sorting Text in Word

The ‘Sort’ button will sort paragraphs alphabetically or numerically, in either ascending or descending order. If no paragraphs are highlighted, it will attempt to sort the entire document.

While this may seem like a somewhat esoteric function for paragraphs, remember that Word conceptualizes paragraphs as text separated by a “new paragraph” signal, typically as a result of the user pressing ENTER on the keyboard. As such, this same button is used to sort lists or tables.

Show Paragraph Marks in Word / Hide Paragraph Marks in Word

Paragraph Dialogue Box in Word 2016

Paragraph Formatting – Keyboard Shortcut Word

Effect

Key Combo

Effect

Key Combo

Align Left

Ctrl+L

Align Justified

Ctrl+J

Align Center

Ctrl+E

Show/Hide Marks

Ctrl+* (Ctrl+Shift+8)

Align Right

Ctrl+R

Woohoo! Now that you have done the tutorial:

TEST your MS Word skills with the corresponding FREE Online Multiple Choice Formatting Paragraphs in Word 2016 TEST

* TRY THE NEXT TUTORIAL: Styles in Word Tutorial 2016

* TRY THE NEXT TEST: Styles in Word 2016

* More from Tests Tests Tests.com

In this article we’ll learn how to apply a style or formatting to paragraphs. Formatting paragraphs can change the entire look and feel of a document.

Page Margins

Perhaps the most crucial step in formatting your page is setting the margins. The margins will determine how your page looks on the screen and also how it will look when it’s printed. A margin is the amount of white space on either side of a page, as well as on the top and bottom.

To set the margins for your document, go to ‘File’ on the menu bar. Select ‘Page Setup.’ A window will appear that looks like this:

You can then set the margins for the top and bottom of your page, then the left and right sides. Also, you can select if you want to apply to the margins to the entire document or from that point in the document (where the cursor is) forward.

Line Spacing

Line spacing refers to how much space is between each line of text. You’ve probably heard of the terms ‘single spaced’ and ‘double spaced’ before. Both these terms apply to line spacing.

To increase or decrease the space between lines, you can do one of two things.

Go to ‘Format’ on the menu bar. Select ‘Paragraph.’ You’ll then see the window below.

Go down to ‘Spacing’ and select how much space you want between lines from the ‘Line spacing’ drop down box. You can see how the changes will affect your document in the ‘Preview’ section.

Indentions

To indent text or the beginning of a paragraph, you can choose to work with commands located in the menu bar or use icons located on the ‘Formatting’ toolbar.

Using the Menu Bar

Go to ‘Format’ on the menu bar.

Select ‘Paragraph.’

Under the heading ‘Indentation,’ you can select the size of the indention. (The example shows .25″. Or you can select a ‘Special’ indentation, either a first line or a hanging indentation.

First line: This controls the left boundary for the first line of the paragraph.

Hanging: Controls the left boundary for every line in the paragraph except the first one.

On the Formatting Toolbar

You can use the icon to decrease the indention of a line or paragraph, or you can use the to increase the indention.

Adding Borders and Shading

To add a border to a page:

Go to ‘Format’ on the menu bar. Select ‘Borders and Shading.’

From this tab, you can select the type of border you want to appear around the page, the thickness of the lines, and the color. You can also select what pages you want to apply the border to.

Using the Tables and Border Toolbar to Create Page Borders

The ‘Tables and Border’ toolbar is pictured above. To create border, you only need to use a portion of the toolbar. That portion is pictured below.

Shading

Just as you can add border to a paragraph, you can also add shading or color.

Select ‘Format’ on the menu bar.

Choose ‘Borders or Shading’

You can choose a color or customize your own.

Change Case

MS Word 2003 allows you to also customize the case in a document or a section of a document. To change the case, go to ‘Format’ on the menu bar, then select ‘Change Case.’ This window will pop up:

Sentence case is the case used in this article.

Lowercase puts all letters in lowercase.

Uppercase puts all letters in uppercase.

Title case capitalizes letters that would normally be capitalized in a title such as a book title.

Toggle case alternates between upper and lowercase letters.

AutoFormat

AutoFormat allows you to customize MS Word 2003 to automatically correct errors, format the document, or enter text. MS Word 2003 has a lot of features to streamline your tasks and make them easier. This is among the favorites.

To use AutoFormat, go to ‘Format’ on the menu bar and select ‘AutoFormat.’

Automatically enter text. Format your document as you type.

Let MS Word correct errors automatically.

It’s well worth your time to learn how to use AutoFormat and to customize it for your use. You’ll find that it will save you a lot of time in writing and editing the documents that you create.

Columns run vertically on a page. Columns can contain text, data, or graphics. If you have more than one column on a page, the columns appear side by side, as you see in newspapers and magazines.

There are two easy ways that you can add columns to your documents.

The first is located on the ‘Standard’ toolbar.

A drop down menu will appear with four columns on it. Select the number of columns you want in your document with the first column you see in the drop down menu symbolizing one column, the second symbolizing two columns, etc.

On the menu bar, select ‘Format’ then ‘Columns.’

This window will appear:

You can select the number of columns on the page from this window, but you can also set the width of the columns, the spacing in between the columns, and if you want them to appear in the entire document or just from that point forward.