(Archives) Microsoft Word 2003: Paragraph Formatting Options

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  • Last updated

    This article is based on legacy software.

    This document will help you to use paragraph formatting options to achieve the desired look for your document.

    Changing Paragraph Alignment

    Text alignment, margins, and line spacing will affect the entire paragraph even if you have only a single word selected or the insertion point placed in the paragraph. To format multiple paragraphs, you need to select at least one character from each paragraph. You can align text with the right or left margins, center the text, or align the text with both margins.

    Changing Text Alignment: Toolbar Option

    1. Select the text to be formatted

    Changing Text Alignment: Menu Option

    1. Select the text to be formatted

    2. From the Format menu, select Paragraph…

      The Paragraph dialog box appears.

    3. Select the Indents and Spacing tab

    4. From the Alignment pull-down list, select Left, Centered, Right, or Justified

    Changing Text Alignment: Keyboard Option

    1. Select the text to be formatted

    2. Press the appropriate keyboard key:

      Alignment Option Keystroke

    Adjusting Line Spacing

    You can add space between lines within a paragraph by adjusting the line spacing. For example, you may want your text double-spaced. This is an efficient way of adding white space.

    1. Place the insertion point in the desired paragraph

    2. From the Format menu, select Paragraph…

      The Paragraph dialog box appears.

    3. Select the Indents and Spacing tab

    4. In the Spacing section, from the Line spacing pull-down list, select the desired spacing option

      Options include Single, 1.5 lines, Double, At least, Exactly, and Multiple.

      NOTE: The At least, Exactly, and Multiple options require that you enter the amount of space between lines in the At text box.

    Adjusting Paragraph Spacing

    Instead of putting extra returns at the end of paragraphs, add additional space before and after paragraphs by adjusting the paragraph spacing. This can be especially useful when you want the blank line to be a different height from the text.

    1. Place the insertion point in the desired paragraph

    2. From the Format menu, select Paragraph…

      The Paragraph dialog box appears.

    3. Select the Indents and Spacing tab

    4. In the Spacing section, in the Before text box, type the amount of space (in points) to appear before the paragraph

    5. In the After text box, type the amount of space (in points) to appear after the paragraph

    Working with Indents

    Rather than tabbing in the first line or every line of a paragraph, you can create an indent, which is the amount of space between the text and the page margin. You can adjust the indent for an inpidual paragraph, the indent for a group of paragraphs, or the margins for the entire document. If you are setting margins for the entire document, refer to Adjusting Document Margins.

    Word offers three types of indents: normal indents, first line indents, and hanging indents. A normal indent inserts a specified amount of space between the page margin and all the lines in a paragraph. A first line indent inserts space between the first line and the page margin so it looks like you used a tab. A hanging indent uses a normal indent for the first line and then moves subsequent lines farther to the right.

    Paragraph indents can be set using the Paragraph dialog box or the Ruler.

    Working with Indents: Dialog Box Option

    1. Place the insertion point in the desired paragraph

      HINT: If you are adjusting more than one paragraph, select all desired paragraphs.

    2. From the Format menu, select Paragraph…

      The Paragraph dialog box appears.

    3. Select the Indents and Spacing tab

    4. In the Indentation section, in the Left and Right text boxes, type the desired amount of indenting (in inches)

    5. To select a different indent for the first line, from the Special pull-down list, select First line or Hanging

    6. If you selected a first line or hanging indent, in the By text box, type the desired amount of indenting (in inches)

    Working with Indents: Ruler Option

    Instead of using the Paragraph dialog box, you can make indent adjustments using the Ruler. Shown here is a graphic of the Ruler.

    Type of Indent Appearance of Ruler Appearance of Text

    Normal Indent

    A Normal Indent

    looks like this

    Hanging Indent

    A Hanging Indent

    looks like this

    First Line Indent

    A First Line Indent

    looks like this

    To set the indent:

    1. Place the insertion point in the desired paragraph

      HINT: If you are adjusting more than one paragraph, select all desired paragraphs.

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  • This article is based on legacy software.

    This document will help you to use paragraph formatting options to achieve the look that you want for your document.

    Adjusting Paragraph Alignment

    Word paragraphs can be aligned with the left or right margin, centered between the two margins, or justified. To adjust alignment, use the Paragraph dialog box, the Formatting Palette, or the keyboard. Instructions for all three methods follow.

    Adjusting Paragraph Alignment: Paragraph Dialog Box Option

    1. Select the paragraph(s) you want to adjust

    2. From the Format menu, select Paragraph…

      The Paragraph dialog box appears.

    3. Select the Indents and Spacing tab

    4. From the Alignment pull-down list, select the desired option

    Adjusting Paragraph Alignment: Formatting Palette Option

    To display the Formatting Palette:

    1. From the View menu, select Formatting Palette

      The Formatting Palette appears.

    To adjust the alignment:

    1. Select the paragraph(s) you want to adjust

    Adjusting Paragraph Alignment: Keyboard Option

    1. Select the paragraph(s) you want to adjust

    2. Press the appropriate keyboard shortcut

    Alignment

    Shortcut

    Left

    Center

    Right

    Justify

    Adjusting Line Spacing

    Instead of pssing extra returns at the end of each line of text, you can add space between lines by adjusting the line spacing. This is a more efficient and pcise way of adding white space.

    1. Place your insertion point in the paragraph

    2. From the Format menu, select Paragraph…

      The Paragraph dialog box appears.

    3. Select the Indents and Spacing tab

    4. Under Spacing, from the Line spacing pull-down list, make the desired selection

      NOTES:

      Options include Single, 1.5 lines, Double, At least, Exactly, and Multiple.

      The At least, Exactly, and Multiple options require that you enter the amount of space between lines in the At text box.

    Adjusting Paragraph Spacing

    Instead of pssing extra returns, add additional space before and after paragraphs by adjusting the paragraph spacing. This can be especially useful when you do not want a blank line the same height as the text.

    To display the Formatting Palette:

    1. From the View menu, select Formatting Palette

      The Formatting Palette appears.

    To adjust the spacing:

    1. Select the paragraph(s) you want to adjust

    2. From the Formatting Palette, under Alignment and Spacing, under Paragraph Spacing, in the Before and After text boxes, type or use the nudge buttons to select the desired spacing value

    Working with Indents

    Rather than tabbing in the first line or every line of a paragraph, you can create an indent, an amount of space between the text and the page margin. You can adjust the indent for an inpidual paragraph, the indent for a group of paragraphs, or the margins for the entire document. If you are setting margins for the entire document, refer to Adjusting Your Document’s Margins.

    Word offers three types of indents: normal indents, first line indents, and hanging indents. A normal indent inserts a specified amount of space between the page margin and all the lines in a paragraph. A first line indent inserts space between the first line and the page margin so it looks like you used a tab. A hanging indent uses a normal indent for the first line and then moves subsequent lines farther to the right. Paragraph indents can be set using the Paragraph dialog box or the Ruler.

    Working with Indents: Paragraph Dialog Box

    1. Place your insertion point in the paragraph you want to adjust

      HINT: If you are adjusting more than one paragraph, select all the paragraphs you want to apply the change to.

    2. From the Format menu, select Paragraph…

      The Paragraph dialog box appears.

    3. Select the Indents and Spacing tab

    4. Under Indentation, in the Left and Right text boxes, type the desired measurements (in inches)

    5. If you want a different indent for the first line, from the Special pull-down list, select First line or Hanging

    6. If you selected a first line or hanging indent, in the By text box, type the amount of space for the indent

      The amount of space is measured in inches.

    Working with Indents: Ruler

    Instead of using the Paragraph dialog box, you can make indent adjustments using the Ruler. Shown here is a graphic of the Ruler.

    Tab Type

    Appearance of the Ruler

    Appearance of the Text

    Normal Indent

    A Normal Indent

    looks like this

    Hanging Indent

    A Hanging Indent

    looks like this

    First Line Indent

    A First Line Indent

    looks like this

    To set the indent:

    1. If the Ruler is not displayed, from the View menu, select Ruler

    2. Place your insertion point in the paragraph you want to adjust

      HINTS:

      If you are adjusting more than one paragraph, select all the paragraphs you want.

      For information on the different types of indents, refer to Working with Indents.

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    Formatting Paragraphs in Word

    Another formatting tutorial? Surely we covered this in Formatting Text in MS Word? There’s more to this formatting thing than fancy fonts I’m afraid. Where pviously we covered altering the appearance of the typeface, in this section, we’re going to cover the formatting of bodies of text, covering topics such as placement, spacing, and structure.

    The Word Ribbon – the features covered in this section are located on the Paragraph section of the Home tab on the ribbon.

      Line Spacing in Word – Paragraph Spacing in Word

    Quick video introduction to Line Spacing and Paragraph spacing in Word

    Want to know how to change line spacing in Word 2022? You’ve customized the text of your documents before, now ppare to customize the empty spaces. Aesthetic reasons aside, certain types of documents may require specific spacing configurations, for example legal contracts. It is also especially common for educational institutions to specify the line spacing on assignments, to better facilitate readability and marking.

    When hovering over options in the ‘Line and Paragraph Spacing’ menu, Word’s “live pview” functionality will adjust the spacing on your document to the setting in question but will revert to its original spacing if no option is selected.

      Alignment in Word – Paragraph Alignment – Horizontal Alignment

    Left alignment is what most Western cultures would consider the default. When set to left aligned, each new line of text will start against the left margin of the page and continue towards the right. As such, the first word of each line will line up vertically. Because each line of text is usually a different length, this will result in “jagged” spacing near the right margin.

    Center alignment aims to make the spaces between the left and right page margins, and the left and right edges of the text equal. As a result, your line of text will be at the relative center of the page. If you were to view consecutive lines of center aligned text, you would notice that the words do not line up on either the left or right ends of the page. Center alignment is not often used for large paragraphs of text but can add subtle visual clout to things like headings.

    Right alignment mirrors the placement of left alignment. Word will line up the last character of the last word of each line against the right page margin.

    Finally, justified alignment will attempt to line up both ends of the paragraph text, removing the jagged appearance altogether. It does this by subtly adjusting the space between each word until all lines within a paragraph are equal length. Note that this will not affect the last line of each paragraph, which remains left aligned.

    Quick video introduction to Vertical Alignment in Word

    So far, all the alignment we’ve covered has been in relation to horizontal alignment, but how do we set the vertical alignment?

    Under the dialogue’s Layout tab, you’ll find the Page section, where you can set the vertical alignment to Top, Center, Justified, or Bottom.

      Bullet Points in Word, Numbered List, Multilevel List Word

    Quick video introduction to Bullet Points and Lists in Word

    Sometimes we need to put things in point form or numbered lists.

    Bulleted lists display uniform symbols at the start of each list item / paragraph. This form of list is suited to situations where the order of items is not particularly important and where no item needs to be referenced from another part of the document.

    Numbered lists display numbers or letters incrementally for each list item. Each item is thus uniquely identified within the list, meaning lists of this nature are well suited to situations where the order of items is important (for example instructions) or where items my need to be referred to (for example a contract).

    Quick video introduction to Indentation in Word

    Pressing the ‘Increase Indent’ button paragraph will move the selected paragraph further from the left margin, whereas the ‘Decrease Indent’ button will move the paragraph closer.

    Indenting helps to separate the paragraph from the text around it. Indenting is also frequently combined with lists, particularly multilevel lists, as indenting an item within a list will automatically make that item a sub-list of the item before it.

    While these buttons only affect indentation relative to the left margin, the Paragraph dialogue allows you to specify indents from the right margin if needed.

      Paragraph Shading and Borders in Word

    Quick video introduction to Borders and Shading in Word

    Paragraph shading sets the background color for the selected paragraph of text. Unlike the text highlight function from the Font section, which displays a color behind selected characters, shading colors a rectangular box which fully encompasses the selected paragraph(s).

    Related to shading, the ‘Borders’ button allows you to display lines along the edges of the rectangular box occupied by the selected paragraph(s).

      Sorting Text in Word 2022

    Quick video introduction to Sorting Text in Word

    The ‘Sort’ button will sort paragraphs alphabetically or numerically, in either ascending or descending order. If no paragraphs are highlighted, it will attempt to sort the entire document.

    While this may seem like a somewhat esoteric function for paragraphs, remember that Word conceptualizes paragraphs as text separated by a “new paragraph” signal, typically as a result of the user pssing ENTER on the keyboard. As such, this same button is used to sort lists or tables.

      Show Paragraph Marks in Word / Hide Paragraph Marks in Word

      Paragraph Dialogue Box in Word 2022

      Paragraph Formatting – Keyboard Shortcut Word

    Woohoo! Now that you have done the tutorial:

    TEST your MS Word skills with the corresponding FREE Online Multiple Choice

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  • A paragraph in Word is any text that ends with a hard return. You insert a hard return anytime you pss the Enter key. Paragraph formatting lets you control the appearance if inpidual paragraphs. For example, you can change the alignment of text from left to center or the spacing between lines form single to double. You can indent paragraphs, number them, or add borders and shading to them.

    Paragraph formatting is applied to an entire paragraph. All formatting for a paragraph is stored in the paragraph mark and carried to the next paragraph when you pss the Enter key. You can copy paragraph formats from paragraph to paragraph and view formats through task panes.

    Paragraph Alignment

    Paragraph alignment determines how the lines in a paragraph appear in relation to the left and right margins. The margin is the blank space between the edge of the paper and where the text.

    The easiest way to change paragraph alignment is to use the alignment buttons on the Formatting toolbar.

    You can also use keyboard shortcuts. Ctrl+L= Left Align; Ctrl+R= Right Align; Ctrl+E= Center; Ctrl+J= Justify.

    Line and Paragraph Spacing

    Line space is the amount of vertical space between lines of text in a paragraph. Line spacing is typically based on the height of the characters, but you can change it to a specific value. For example, some paragraphs may be single spaced and some double-spaced. Single-spacing is Word’s default setting.

    Paragraph space is the amount of space above or below a paragraph. Instead of pssing Enter multiple times to increase space between paragraphs, you can set a specific amount of space before or after paragraphs.

    1. With the dialog box still open, select

      Single

      from the line spacing drop down menu. Notice the change in the pview pane.

    2. Choose

      Multiple

      from the

      Line Spacing

      drop-down list. In the

      At

      box, key 1.25 (highlight the text in the box and type over it). Press

      Tab

      to see the change in the pview pane.

    Exercise:

    Changing Paragraph Spacing

    You use the Paragraph dialog box to set the space between paragraphs. Paragraph spacing is set in points. If a document has 12-point text, then one line space equals 12-points, one-half line space equals 6-points, double-spacing equals 24-points.

    Paragraph Indents

    An indent increases the distance between the side of a paragraph and the left or right margin. Indented paragraphs appear to have different margin settings. Word provides a variety of indents to emphasize paragraphs in a document.

    Next page: Tabs

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    Test your MS Word skills with the corresponding FREE Online Multiple Choice

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    Formatting Paragraphs in Word

    Another formatting tutorial? Surely we covered this in Formatting Text in MS Word? There’s more to this formatting thing than fancy fonts I’m afraid. Where pviously we covered altering the appearance of the typeface, in this section, we’re going to cover the formatting of bodies of text, covering topics such as placement, spacing, and structure.

    The Word Ribbon – the features covered in this section are located on the Paragraph section of the Home tab on the ribbon.

    • Line Spacing in Word – Paragraph Spacing in Word

    Quick video introduction to Line Spacing and Paragraph spacing in Word

    Want to know how to change line spacing in Word 2022? You’ve customized the text of your documents before, now ppare to customize the empty spaces. Aesthetic reasons aside, certain types of documents may require specific spacing configurations, for example legal contracts. It is also especially common for educational institutions to specify the line spacing on assignments, to better facilitate readability and marking.

    When we talk about line spacing in Microsoft Word, we are talking about the gap between consecutive lines of text in the same paragraph, i.e. when your text exceeds the length of the page and continues in a new line below.

    With your text cursor anywhere in the paragraph you wish to alter:

    * whereas choosing ‘Line Spacing Options…’ from the menu will open the paragraph dialogue for even greater levels of specificity

    When hovering over options in the ‘Line and Paragraph Spacing’ menu, Word’s “live pview” functionality will adjust the spacing on your document to the setting in question but will revert to its original spacing if no option is selected.

    • Alignment in Word – Paragraph Alignment – Horizontal Alignment

    Quick video introduction to Alignment in Word

    Left alignment is what most Western cultures would consider the default. When set to left aligned, each new line of text will start against the left margin of the page and continue towards the right. As such, the first word of each line will line up vertically. Because each line of text is usually a different length, this will result in “jagged” spacing near the right margin.

    Center alignment aims to make the spaces between the left and right page margins, and the left and right edges of the text equal. As a result, your line of text will be at the relative center of the page. If you were to view consecutive lines of center aligned text, you would notice that the words do not line up on either the left or right ends of the page. Center alignment is not often used for large paragraphs of text but can add subtle visual clout to things like headings.

    Right alignment mirrors the placement of left alignment. Word will line up the last character of the last word of each line against the right page margin.

    Finally, justified alignment will attempt to line up both ends of the paragraph text, removing the jagged appearance altogether. It does this by subtly adjusting the space between each word until all lines within a paragraph are equal length. Note that this will not affect the last line of each paragraph, which remains left aligned.

    • Vertical Alignment Word

    Quick video introduction to Vertical Alignment in Word

    So far, all the alignment we’ve covered has been in relation to horizontal alignment, but how do we set the vertical alignment?

    Under the dialogue’s Layout tab, you’ll find the Page section, where you can set the vertical alignment to Top, Center, Justified, or Bottom.

    • Bullet Points in Word, Numbered List, Multilevel List Word

    Quick video introduction to Bullet Points and Lists in Word

    Sometimes we need to put things in point form or numbered lists.

    Bulleted lists display uniform symbols at the start of each list item / paragraph. This form of list is suited to situations where the order of items is not particularly important and where no item needs to be referenced from another part of the document.

    Numbered lists display numbers or letters incrementally for each list item. Each item is thus uniquely identified within the list, meaning lists of this nature are well suited to situations where the order of items is important (for example instructions) or where items my need to be referred to (for example a contract).

    • Indentation in Word 2022

    Quick video introduction to Indentation in Word

    Pressing the ‘Increase Indent’ button paragraph will move the selected paragraph further from the left margin, whereas the ‘Decrease Indent’ button will move the paragraph closer.

    Indenting helps to separate the paragraph from the text around it. Indenting is also frequently combined with lists, particularly multilevel lists, as indenting an item within a list will automatically make that item a sub-list of the item before it.

    While these buttons only affect indentation relative to the left margin, the Paragraph dialogue allows you to specify indents from the right margin if needed.

    • Paragraph Shading and Borders in Word

    Quick video introduction to Borders and Shading in Word

    Paragraph shading sets the background color for the selected paragraph of text. Unlike the text highlight function from the Font section, which displays a color behind selected characters, shading colors a rectangular box which fully encompasses the selected paragraph(s).

    Related to shading, the ‘Borders’ button allows you to display lines along the edges of the rectangular box occupied by the selected paragraph(s).

    • Sorting Text in Word 2022

    Quick video introduction to Sorting Text in Word

    The ‘Sort’ button will sort paragraphs alphabetically or numerically, in either ascending or descending order. If no paragraphs are highlighted, it will attempt to sort the entire document.

    While this may seem like a somewhat esoteric function for paragraphs, remember that Word conceptualizes paragraphs as text separated by a “new paragraph” signal, typically as a result of the user pssing ENTER on the keyboard. As such, this same button is used to sort lists or tables.

    • Show Paragraph Marks in Word / Hide Paragraph Marks in Word

    • Paragraph Dialogue Box in Word 2022

    • Paragraph Formatting – Keyboard Shortcut Word

    Effect

    Key Combo

    Effect

    Key Combo

    Align Left

    Ctrl+L

    Align Justified

    Ctrl+J

    Align Center

    Ctrl+E

    Show/Hide Marks

    Ctrl+* (Ctrl+Shift+8)

    Align Right

    Ctrl+R

     

     

     

    Woohoo! Now that you have done the tutorial:

    TEST your MS Word skills with the corresponding FREE Online Multiple Choice

    Formatting Paragraphs in Word 2022 TEST

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  • (Archives) Microsoft Word 2003: Paragraph Formatting Options
  • Paragraph alignment refers to how you want your text to appear. You can choose to center the text, align it left, right, or justify (which means aligning it between both the right and left margins).

    To align your paragraphs, go to the ‘Home’ tab on the Ribbon. In the ‘ Paragraph‘ group, you’ll see the four buttons you’ll use to align your paragraph. Look at the picture below.

    The next button is to center your text, followed by right align, then justify. When you justify your text, all lines will be exactly the same length. MS Word 20007 will alter character spacing to make this happen and give your document a clean look.

    Indenting Paragraphs

    Indenting paragraphs simply allows you to set different margins for different lines of text.

    You have several options for indenting paragraphs:

    1. First line: This controls the left boundary for the first line of the paragraph.
    2. Hanging: Controls the left boundary for every line in the paragraph except the first one.
    3. Left: Controls the left boundary for every line in the paragraph.
    4. Right: Controls the right boundary for every line.
    5. To indent paragraphs, you have two different options:

    Option 1: Go to the ‘Home’ tab on the Ribbon. Select the indent buttons in the ‘Paragraph’ group. They are pictured below.

    Add Borders or Shading to a Paragraph

    Just as you can add a border or a color to an entire page, you can also add a border or color to an entire paragraph or a group of paragraphs.

    1. Select the ‘Home’ tab on the Ribbon.
    2. A dropdown menu will open and allow you to select what type of border you want.

    Below are some different styles applied to text.

    Subtle reference: The girl ran to the store to get some bread for dinner.

    No spacing: The girl ran to the store to get some bread for dinner. (This style leaves out any spaces between lines that may have been inserted in prior paragraphs.)

    Paragraph list: The girl ran to the store to get some bread for dinner. (Note the indention in this line that would signify a list.)

    Getting to know the different styles and what they do to your text is a matter of using MS Word 2007 frequently.

    Note: You can also apply a style to an entire document or inpidual lines, as well as paragraphs.

    Creating Links within a Document

    Creating links with MS Word 2007 is very easy.

    1. Go to the ‘Insert’ tab, then the ‘Links’ group.
    2. Next, it will ask you for the address of the website. If it’s on your computer or in your recent files, you can select it. However, you can also type the address in.

    Change Spacing Between Paragraphs and Lines

    You can use MS Word’s features to change the spacing between paragraphs and lines. This paragraph, for example, is double spaced. That is called changing the spacing between lines and paragraphs.

    Picture of Spacing Dialogue Box:

    Adjusting Column Width

    You can manually adjust the width of an entire column or row by positioning the mouse pointer over the border to be adjusted, holding the left mouse button, and dragging it left or right.

    You can also adjust the width of columns and height of rows by locating the Cell Size group on the Layout tab. Use the boxes to set the width and height of cells.

    To distribute the rows and columns evenly, use the buttons to the right of the width and height windows. Use the button on top to distribute columns evenly, and the button on bottom to distribute rows evenly. You can also set the Autofit rules from this group.

    Position Text Within A Cell

    Borders and Shading

    The way information in a table is psented determines how easily it can be understood. Use the borders and shading features to control the look of a table.

    The borders and shading tools can be found in the Table Styles group on the Design tab under Table Tools.

    Microsoft Word 2007 provides some customizable templates. Roll your mouse over one of them, and you will see a pview in your selected table.

    Use the Borders button to add or remove borders or adjust the stroke width. Use the Shading feature to control the color of a cells.

    Tables help you organize and psent information in way that stands out from other text on the page. MS Word 2007 has included many new features that make drawing and designing tables a snap. Literally.

    Creating Tables

    To create a table, move the cursor to the place on the page you’d like to insert a table then select the Insert tab. The Table group is right below the Insert tab.

    1. ·By highlighting the boxes at the top of the menu

    2. ·By selecting Insert Table

    3. ·By selecting Draw Table

    4. ·By Selecting Quick Tables

    5. ·By converting text into a table

    Use your mouse to highlight the boxes at the top of the menu. The boxes repsent the rows and columns in a table. For example, to create a table that has four rows and four columns, you’d drag your mouse four boxes down from the upper left hand corner, and four boxes over. Rows are the ones that go down, columns are the ones that go over. As you drag your mouse over the boxes, a pview will appear at the insertion point in your document:

    Make sure the cursor is at the place where you want to draw a table, then select Insert Table from the Table menu. Another menu will open that looks like this:

    As you can see, when you draw a table, it can be as uniform or as unconventional as you like.

    Converting text into a table

    You can also convert text into a table. To do this, place a comma where you want to separate each item into a column and place a paragraph where you want to begin a new row. Then select the text you want to convert. From the tables group menu select Convert Text to Table . A menu will appear that looks like this:

    If the number of columns doesn’t match your expectations, make sure all of your separator characters (in our case, commas) are in place and be sure to select Separate text at Commas.

    Entering Text

    Table Tools

    Whenever you create or select a table, the table tool commands will activate automatically. These appear as two new tabs at the right side of the ribbon: Design and Layout.

    You can use these commands to customize your tables, everything from the color of each cell, to the borders, to text alignment.

    Inserting rows and columns

    You can insert rows and columns anywhere in a table. To do so:

    1.select a row or column

    3.find the Rows & Columns group. It looks like this:

    4.use the buttons to insert a row or column. You can insert a row above or below the selected row, and insert a column to left or right of the selected column.

    Deleting Cells, Rows or Columns

    Merging Cells and Splitting Cells

    Adjusting Column Width

    You can manually adjust the width of an entire column or row by positioning the mouse pointer over the border to be adjusted, holding the left mouse button, and dragging it left or right.

    You can also adjust the width of columns and height of rows by locating the Cell Size group on the Layout tab. Use the boxes to set the width and height of cells.

    To distribute the rows and columns evenly, use the buttons to the right of the width and height windows. Use the button on top to distribute columns evenly, and the button on bottom to distribute rows evenly. You can also set the Autofit rules from this group.

    Position Text Within A Cell

    Borders and Shading

    The way information in a table is psented determines how easily it can be understood. Use the borders and shading features to control the look of a table.

    The borders and shading tools can be found in the Table Styles group on the Design tab under Table Tools.

    Microsoft Word 2007 provides some customizable templates. Roll your mouse over one of them, and you will see a pview in your selected table.

    Use the Borders button to add or remove borders or adjust the stroke width. Use the Shading feature to control the color of a cells.

    --- Bài cũ hơn ---

  • Word 2013: Line And Paragraph Spacing
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    --- Bài mới hơn ---

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  • In addition to formatting text, you can also format your paragraphs in Word 2022. For example, you can set line spacing, put space between paragraphs, sent indents, and much more.

    How to Format a Paragraph

    3. Use a command on a selected paragraph or selected paragraphs.

    As with all word processing programs, you can either left, right, center or justify your text and paragraphs. You can either do one of these things to a portion of text, such as a paragraph, or to the entire document. Take a look at the examples below.

    This is an example of text that is aligned to the left.This is text that is aligned to the right.This text is centered.

    The buttons or commands for aligning text are located under the Home tab in the Paragraph group, as shown below.

    In the above picture, the center alignment button is highlighted. To the left of it is the left align button – and to the right, the right align button. On the other side of the right align button is the justify button.

    The following text, selected from this lesson, is justified so that it is aligned between the left and right margins, adding space between letters if necessary. It gives the document a clean look.

    Whenever you justify text, the text appears as a block with the text aligned to both the left and right sides of the document. Justified text is used in newspapers, because it gives a clean look to columns.

    The text below isn’t justified:

    Here’s what happens when we justify text:

    To align text, first select it in your document.

    When you change the line spacing, you change the space that appears between every line of text in a paragraph. Word adds the space below each line.

    Line spacing can be measured by lines or points. The line spacing for this document is set at 1.15. This means that there is 1.15 lines between one line of text and the next. If we measured the line spacing by points, our spacing might be 12 points. Our font size is 11 points. We want the space between each line to equal the size of the text, but we also want to add a little extra spacing.

    When adding space between lines, we’re going to use lines as our measure. Later in this lesson, we will use points to add space between paragraphs.

    To set line spacing, select the text for which you want to change the line spacing.

    Putting Space between Paragraphs

    As we’ve already said, if you want to start a new paragraph, you just pss the Enter key on your keyboard. But what if you want to add more space between paragraphs? Of course, you can push the Enter key more than once. Yet why bother when you can also set spacing between paragraphs.

    To add space after a paragraph, use the After command as highlighted below.

    Use the Before command to add space before a paragraph.

    The space you add is measured in points, not lines. Points are also used to set text size, so that should help you visualize the amount of space.

    You will then see the pset line spacing that you can apply to the document or a portion of the document.

    Enter your values for line spacing in the At box, then choose a line spacing method, as described below:

      At Least is a minimum value. However, Word can ignore this value and add more space if it’s necessary so it can make room for bigger fonts or graphics that appear on the same line as the text.

      Exactly means Word doesn’t adjust spacing. It gives the exact line spacing that you specify.

      Multiple is what you should use to enter line-spacing values that aren’t listed in the Line Spacing dropdown list, which we showed you earlier. If you want to set the line spacing to 4 in the At box, choose Multiple.

    Indenting the First Line of a Paragraph

    There are several ways you can indent paragraphs. You can indent an entire paragraph, the first line of a paragraph, or you can create a hanging indent.

    When you indent the first line of a paragraph, you basically add empty spaces before the start of a paragraph, as shown below.

    To create a first line indention, select your text if there is already text in the document. If you haven’t yet added text the document, you can set your indentation in the Paragraph dialogue box, and it will apply to the entire document.

    The Paragraph dialogue box looks like this:

    Enter an amount for the indentation in the By field. Indentions are measured in inches.

    Increase the number for bigger indentions.

    Creating a Hanging Indent

    A hanging indent is where the first line sticks out a little to the left of the rest of the paragraph.

    Go to the Paragraph dialogue box as did for a first line indention. This time, select Hanging from the dropdown menu, then set the size of your indention.

    Indenting an Entire Paragraph

    You can also indent an entire paragraph. Note how the second paragraph in the snapshot below is indented.

    To indent an entire paragraph, first select the paragraph. Next, go to the Home tab, then the Paragraph group.

    --- Bài cũ hơn ---

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    --- Bài mới hơn ---

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  • In this article we’ll learn how to apply a style or formatting to paragraphs. Formatting paragraphs can change the entire look and feel of a document.

    Page Margins

    Perhaps the most crucial step in formatting your page is setting the margins. The margins will determine how your page looks on the screen and also how it will look when it’s printed. A margin is the amount of white space on either side of a page, as well as on the top and bottom.

    To set the margins for your document, go to ‘File’ on the menu bar. Select ‘Page Setup.’ A window will appear that looks like this:

    You can then set the margins for the top and bottom of your page, then the left and right sides. Also, you can select if you want to apply to the margins to the entire document or from that point in the document (where the cursor is) forward.

    Line Spacing

    Line spacing refers to how much space is between each line of text. You’ve probably heard of the terms ‘single spaced’ and ‘double spaced’ before. Both these terms apply to line spacing.

    To increase or decrease the space between lines, you can do one of two things.

      Go to ‘Format’ on the menu bar. Select ‘Paragraph.’ You’ll then see the window below.

    Go down to ‘Spacing’ and select how much space you want between lines from the ‘Line spacing’ drop down box. You can see how the changes will affect your document in the ‘Preview’ section.

    Indentions

    To indent text or the beginning of a paragraph, you can choose to work with commands located in the menu bar or use icons located on the ‘Formatting’ toolbar.

    Using the Menu Bar

    Go to ‘Format’ on the menu bar.

    Select ‘Paragraph.’

    Under the heading ‘Indentation,’ you can select the size of the indention. (The example shows .25″. Or you can select a ‘Special’ indentation, either a first line or a hanging indentation.

    First line: This controls the left boundary for the first line of the paragraph.

    Hanging: Controls the left boundary for every line in the paragraph except the first one.

    On the Formatting Toolbar

    You can use the icon to decrease the indention of a line or paragraph, or you can use the to increase the indention.

    Adding Borders and Shading

    To add a border to a page:

    Go to ‘Format’ on the menu bar. Select ‘Borders and Shading.’

    From this tab, you can select the type of border you want to appear around the page, the thickness of the lines, and the color. You can also select what pages you want to apply the border to.

    Using the Tables and Border Toolbar to Create Page Borders

    The ‘Tables and Border’ toolbar is pictured above. To create border, you only need to use a portion of the toolbar. That portion is pictured below.

    Shading

    Just as you can add border to a paragraph, you can also add shading or color.

    • Select ‘Format’ on the menu bar.
    • Choose ‘Borders or Shading’
    • You can choose a color or customize your own.

    Change Case

    MS Word 2003 allows you to also customize the case in a document or a section of a document. To change the case, go to ‘Format’ on the menu bar, then select ‘Change Case.’ This window will pop up:

    • Sentence case is the case used in this article.
    • Lowercase puts all letters in lowercase.
    • Uppercase puts all letters in uppercase.
    • Title case capitalizes letters that would normally be capitalized in a title such as a book title.
    • Toggle case alternates between upper and lowercase letters.

    AutoFormat

    AutoFormat allows you to customize MS Word 2003 to automatically correct errors, format the document, or enter text. MS Word 2003 has a lot of features to streamline your tasks and make them easier. This is among the favorites.

    To use AutoFormat, go to ‘Format’ on the menu bar and select ‘AutoFormat.’

    Automatically enter text. Format your document as you type.

    Let MS Word correct errors automatically.

    It’s well worth your time to learn how to use AutoFormat and to customize it for your use. You’ll find that it will save you a lot of time in writing and editing the documents that you create.

    Columns run vertically on a page. Columns can contain text, data, or graphics. If you have more than one column on a page, the columns appear side by side, as you see in newspapers and magazines.

    There are two easy ways that you can add columns to your documents.

    The first is located on the ‘Standard’ toolbar.

    A drop down menu will appear with four columns on it. Select the number of columns you want in your document with the first column you see in the drop down menu symbolizing one column, the second symbolizing two columns, etc.

    On the menu bar, select ‘Format’ then ‘Columns.’

    This window will appear:

    You can select the number of columns on the page from this window, but you can also set the width of the columns, the spacing in between the columns, and if you want them to appear in the entire document or just from that point forward.

    --- Bài cũ hơn ---

  • (Archives) Microsoft Word 2003: Paragraph Formatting Options
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  • Word 2003: Set Line And Paragraph Spacing
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  • Word 2003: Set Line And Paragraph Spacing

    --- Bài mới hơn ---

  • Chỉnh Khoảng Cách Dòng Trong Word 2022, 2022, 2013, 2010 & 2007
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  • Word 2003: How To Format A Document
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  • Lesson 8: Set Line and Paragraph Spacing

    /en/word2003/align-text/content/

    Introduction

    By the end of this lesson, you should be able to:

    • Set line spacing
    • Set paragraph spacing

    Line spacing

    Document text can be formatted to show a number of line spacing options. The most common spacing options are single spaced and double spaced.

    Line spacing is measured in lines, or points.

    When line spacing is measured in points, it is referred to as leading (rhymes with wedding). When you reduce the leading, you automatically bring lines of text closer together, sometimes making it difficult to read. Increasing the leading will space the lines out, allowing for improved readability. For example, a 10-point font usually uses 12-point leading. This is the default and, in general, should be used.

    To format line spacing:

    • Select the text you want to format.

    OR

    • Select Paragraph. The Paragraph dialog box appears.
    • In the line spacing drop-down menu, you can select single, 1.5, or double spacing. The default is single spacing.

    OR

    • Select the text you want to format.
    • Select an option from the drop-down menu.

    Paragraph dialog box

    You can use the At Least, Exactly, and Multiple options in the Paragraph dialog box to customize your line spacing. If you select one of these options, you will need to use the At: box to further define your selection.

    When you make a line spacing change, it affects only the text in a paragraph that contains the insertion point.

    Paragraph spacing

    Just as you can add spacing between lines in your document, you can choose spacing options between each paragraph. Typically, extra spaces are added between paragraphs, headings, or subheadings. Extra spacing between paragraphs adds emphasis and makes a document easier to read.

    Choose extra space:

    • Before each paragraph
    • After each paragraph
    • Before and after each paragraph

    To specify paragraph spacing:

    • Select the text you want to format.

    OR

    • Select Paragraph. The Paragraph dialog box appears.
    • Alignment: Choose left, right, center, or justified.
    • Preview: This gives you an idea of how your text will look.

    Challenge!

    • Download and save the Cover Letter Word document to complete the challenges below.
    • Open the document.
    • Select the text in the first paragraph, and change the line spacing from 1.5 lines to single space.
    • Use the line spacing and paragraph spacing features to practice how they can change your document.
    • Be sure to use the Undo feature (from Edit on the main menu or the Undo arrow on the toolbar) to undo any changes you may have made while exploring these features.
    • Save and close the document.

    /en/word2003/margins/content/

    --- Bài cũ hơn ---

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    --- Bài mới hơn ---

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  • Aligning Paragraphs

    To align paragraphs, follow these steps:

    1. Position the insertion point into the paragraph or select the paragraphs that you want to align.

    2. Do one of the following:

    Adjusting line spacing

    To adjust spacing between lines, follow these steps:

    1. Position the insertion point in the paragraph or select the paragraphs that you want to adjust.

    2. Do one of the following:

    • Choose Paragraph… from the shortcut menu to open the Paragraph dialog box. On theIndentation and Spacing tab, in the Line Spacing list box, choose one of the options:
      • Single – Single-line spacing. (Line height automatically adjusts to accommodate the size of the font and any graphics or formulas in a line.)
      • 1.5 Lines – Line-and-one-half spacing (an extra half-line of space between lines).
      • Double – Double-spacing (an extra full line of space between lines).
      • At Least – At least the spacing that you specify in the At box-the line won’t be smaller than you specify, but it may be higher because Word will add extra spacing for tall characters, big graphics, and superscript or subscript text.
      • Exactly – The exact spacing that you specify in the At box. All lines have the exact same height, regardless of the size of the characters in the line; Word doesn’t add extra spacing. Note that some text may be cut off if not enough space is available.
      • Multiple – Multiples of single-line spacing, such as triple (3) or quadruple (4), as specified in theAt box.
    • Press one of the shortcut key combinations:
      • Ctrl+l – Single-spacing
      • Ctrl+5 – 1.5-line spacing
      • Ctrl+2 – Double-spacing
      • Ctrl+0 (zero) – Add or remove 12 points of space before a paragraph.

    Apply paragraph styles

    To change paragraph styles, follow these steps:

    1. Position the insertion point into the paragraph or select the paragraphs that you want to change.

    2. Do one of the following:

    • Choose the style in the in the Styles group, on the Home tab:

    • Press one of the shortcut key combinations:
      • Alt+Ctrl+1 – Apply the Heading 1 style
      • Alt+Ctrl+2 – Apply the Heading 2 style
      • Alt+Ctrl+3 – Apply the Heading 3 style
      • Ctrl+Shift+N – Apply the Normal style
      • Ctrl+Shift+L – Apply the List style

    Remove paragraph formatting by pssing Ctrl+Q to revert the text format to the current style’s default settings or Ctrl+Shift+N to apply the Normal style to the paragraph.

    See also this tip in French: Comment changer le format de paragraphe avec les raccourcis claviers.

    --- Bài cũ hơn ---

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