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Explore the Merge Shape commands in PowerPoint 2013 for Windows. These commands allow you to create your own shapes in PowerPoint easily.

For many users, the Merge Shape commands may be assumed as a new feature in PowerPoint 2013 for Windows. However, these were available in PowerPoint 2010 for Windows through the Combine Shapes commands. Yes, these were not available by default from any of the Ribbon tabs in PowerPoint 2010, but you could customize the QAT to get these commands. In PowerPoint 2013, Microsoft gave the new Merge Shapes name to these commands and also gave them a place right within the Ribbon. And now, these commands are no longer limited to shapes as they also work with text and pictures.

Accessing the Merge Shape Commands

  • To access the Merge Shape commands you first need to insert some shapes on your PowerPoint slide. In this example, we inserted a Rectangle and a Circle. Make sure you place the shapes in a way so that they overlap each other, as shown in Figure 1.

    Figure 1: Two overlapped shapes

  • When the shapes are selected, you will see the Drawing Tools Format tab on the Ribbon (highlighted in

    red

    within Figure 2). Make sure that this contextual tab is activated.

    Figure 2: Drawing Tools Format tab

    Note: The Drawing Tools Format tab is a Contextual tab. These the Merge Shapes button (highlighted in

    red

    within Figure 3). This brings up the Merge Shapes drop-down gallery (highlighted in

    blue

    within Figure 3).

    Figure 3: Merge Shapes drop-down gallery

    These five Merge Shapes options work in different ways (see Figure 4). We will show you how these commands work in our tutorial pages linked below:

    Union

    Combine

    Fragment (new in PowerPoint 2013)

    Intersect

    Subtract

    Figure 4: Merge Shapes get you various, differing outputs

    Additionally, you can now also merge shapes with text and pictures, as explained in the following tutorials:

    Shape Fragment Command In Powerpoint 2013 For Windows

    PowerPoint 2013 for Windows provides so many new features, but one of them is essentially such a small addition that you may completely miss exploring it. And that would be sad because this feature can open up so many possibilities. We have already explored the Merge Shape commands-while 4 of the 5 commands within this category have been available since PowerPoint 2010 for Windows, the Fragment command is new for this version. Unlike other Merge Shape commands that retain or remove overlapping and non-overlapping areas of multiple shapes, the Fragment option discards nothing at all. In fact, its “fragments” each possible division caused by overlapping shapes and turns them into many, smaller shapes.

    You can see examples of the Fragment option in play within Figure 1, below. The three examples on the top area of the slide are separate shapes placed over each other. The shapes that you see at the bottom of the slide are the same shapes with the Fragment option applied, resulting in a multiple, small shapes.

    Figure 1: Fragment option creates smaller shapes

    Now you really cannot make out the small shapes within Figure 1 above, since all the fragmented shapes are placed bordering each other. So we spread out all the new shapes created using the Fragment option in Figure 2, below. The graphic on the left is the result of using the Fragment option, and the graphic on the right shows the shapes separated apart so that you can see them all individually.

    Figure 2: Fragmented shapes, separated

    Here’s another example: we placed three basic Circle shapes overlapping each other as shown towards the left of Figure 3, below. With these shapes selected, we could use the Fragment command that we explain later in this tutorial to create an individual shapes from the overlapped area as shown towards the right in Figure 3.

    Figure 3: Sample showing use of the Fragment command

    Once you finish reading this tutorial, do view the sample presentations embedded on the bottom of this page to see more samples of shapes that use the Fragment command.

    Follow these steps to learn more in PowerPoint 2013 for Windows :

    Select any two or more shapes as shown in Figure 4. With these shapes selected, access theDrawing Tools Format tab on the Ribbon (highlighted in red withinFigure 4).

    Figure 4: Drawing Tools Format tab

    Note: The Drawing Tools Format tab is a Contextual tab. These tabs are special tabs in the Ribbon that are not visible all the time. They only make an appearance when you are working with a particular slide object which can be edited using special options.

    Figure 5: Merge Shapes drop-down gallery

    Figure 6: Previously selected shapes are fragmented

    Save your presentation often.

    Do remember these guidelines for any tasks that involve the usage of this command. The Fragment command:

    Creates new shapes from overlapping area of shapes

    Creates new shapes from in-between empty areas

    Retains as shapes any areas that do not overlap

    Subtracts nothing

    Retains formatting of first selected shape

    The sample presentations below show how we used different shapes placed next to and above each other, and then united.

    Replace Fonts In Powerpoint 2010 For Windows

    Replace one font with another across the entire presentation in PowerPoint 2010 for Windows. This will quickly allow you to get rid of problem fonts, and also make large changes at one go.

    Product/Version: PowerPoint 2010 for Windows

    OS: Microsoft Windows XP and higher

    Are you stuck with a presentation that uses strange fonts? Or have you inherited slides where you need to change fonts globally? Fortunately, you don’t have to replace fonts, one at a time with each text box, placeholder, or shape. In this tutorial, we will explore how you can replace one font with another, in the entire presentation using PowerPoint 2010:

    Open an existing presentation. We opened a presentation that uses two fonts, Arial andBaskerville Old Face. To make it easier to follow along, our usage ofArial is colored red, and our usage of Baskerville Old Face is colored blue, as shown inFigure 1, below.

    This brings up the list of fonts used in the active presentation, as you can see in Figure 4. From this list, select the font that you want replaced with another. InFigure 4, you can see that we selected theArial.

    What Font Icons Mean?

    Do you see the icons in front of the font names in the Replace Font dialog box? What do these icons mean? Learn more in our Identify Font Types in Windows tutorials. And why is it important to know what these icons mean? One reason to identify them is to know whether they can be embedded or not. Only TrueType fonts can be embedded within PowerPoint.

    Why Arial Always Show in the Replace Drop-down List?

    You may replace Arial with some other font, or you may have a presentation that does not use Arial at all. Yet, Arial is a stubborn font that refuses to make a graceful exit from the Replace drop-down list! Why? That’s because several PowerPoint templates use Arial for the default bullet symbols, and that’s the reason why you may have to live with Arial refusing to exit!

    Single-Byte or Double-Byte Fonts

    While you can replace single-byte fonts with double-byte fonts, you cannot replace the other way around. Learn what single-byte and double-byte mean in our Single and Double-Byte Fonts in PowerPoint page.

    In Figure 6, below, you can see that both the red and blue colored text containers now no longer useArial orBaskerville Old Face. They now sport the Agency FB font.

    Replace Font, and Fonts in Charts

    Yes, as you may have found out, the Replace Font feature is completely oblivious of fonts used in charts. This happens for the same reasons why PowerPoint’s spell check ignores charts: all charts are considered as Excel content and PowerPoint just ignores them as far as text matters go!

    See Also:

    Organic Shapes with Brush Edges

    You get 8 shape types plus lines as part of this Organic Shapes collection. Each of these 8 shape types have 10 variants. So you end up with 80 hand-drawn shape options! Again each of these 80 shapes have 12 brush stroke styles! Plus you get the lines and arrows in 12 brush stroke styles too. Combine all variations to end up with more than 3000 possibilities.

    Buy and Download for $99+ (83 MB)

    Highlight Text In Powerpoint 2010 For Windows

    Learn how to highlight text in PowerPoint 2010 for Windows. Highlighted text can recreate the look of colored, transparent ink on text.

    As of now, no PowerPoint version supports text highlighting as a feature you can add to selected text. And, before we explore a workaround to overcome this limitation, let’s look into the necessities of highlighting text. If you want to emphasize some important words within your slide, then highlighting indeed helps. However, PowerPoint doesn’t have a ready-made tool to highlight text as there is in Microsoft Word – but you can use Word’s text highlight as a workaround!

    Follow these steps to learn how to highlight a text within PowerPoint 2010 for Windows:

    Open your presentation and select the text which you want to highlight, as shown in Figure 1, below. Thereafter copy (

    Ctrl

    +

    C

    ) the selected text to the Clipboard.

    Figure 1: Text selected on the slide

    Now, launch Word. You will end up with a new document created. Then, paste (

    Ctrl

    +

    V

    ) the copied content within this document. Once you paste, you will see that the Paste Options icon appears, as shown highlighted in

    red

    within Figure 2.

    Figure 2: Paste Options icon

    action will bring up the Paste Options drop-down menu, as shown in Figure 3, below. Here select the  Keep Source Formatting option (highlighted in

    red

     within Figure 3) to retain the text formatting from the source PowerPoint slide.

    Figure 3: Keep Source Formatting option

    Text Highlight Color button (highlighted in

    red

     within Figure 4). Note that the text is now highlighted in

    yellow

    (refer to Figure 4, again).

    Figure 4: Text highlighted

    Text Highlight Color button to bring up the drop-down menu that you see in Figure 5, below.

    Figure 5: Text Highlight Color drop-down menu

    More About Highlighting in Microsoft Word 2010

    We recommend that you select the text first in Word, and then choose a highlight color. Alternatively, Word lets you choose a highlight color even when no text is selected. If you do so, the cursor changes to the highlighter icon, as shown highlighted in

    red

    within Figure 6, below.

    Figure 6: The highlighter icon cursor

    Now you can highlight text almost as if you were using a conventional highlighter pen with a piece of paper or a book. You can highlight contiguous or non-contiguous areas of text now. The latter is shown in Figure 7 below.

    Figure 7: Highlight non-contiguous areas of text

    We recommend that you select the text first in Word, and then choose a highlight color. Alternatively, Word lets you choose a highlight color even when no text is selected. If you do so, the cursor changes to the highlighter icon, as shown highlighted inwithin, chúng tôi you can highlight text almost as if you were using a conventional highlighter pen with a piece of paper or a book. You can highlight contiguous or non-contiguous areas of text now. The latter is shown inbelow.

    Now copy (

    Ctrl

    +

    C

    ) all text back to the Clipboard. Paste (

    Ctrl

    +

    V

    ) within your PowerPoint slide. Once you paste, you will see that the Paste Options icon appears. Now immediately press the Paste Options drop-down menu, as shown in Figure 8, below. Here select the Keep Source Formatting option (highlighted in

    red

     within Figure 8) to retain the text formatting from the source Word document. This will result in highlighted text copied on the slide, as shown in Figure 8.

    Figure 8: Select Keep Source Formatting option

    In Figure 9, below you can see that we have next highlighted some non-contiguous text areas in the second paragraph with three different colors.

    Figure 9: Both contiguous and non-contiguous areas of highlighted text copied back to PowerPoint

    Once done, you can copy the highlighting to other text without having to use Word again. You can also remove the highlight altogether right within PowerPoint. Both procedures are explained in our

    Copy and Remove Highlighting for Text in PowerPoint 2010 for Windows tutorial.

    Save your presentation often.

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