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ARCHIVED: In Microsoft Word, how do I justify text on a page?
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To space text evenly on the page in Microsoft Word, follow the appropriate instructions below.
On this page:
Changing the vertical alignment
Word 2010 and 2007 for Windows
tab, open the Page Setup... dialog box (using the button in the lower right corner of the Page Setup group).
In the “Vertical alignment:” box, select
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Word for Mac OS X
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Changing the horizontal alignment
Note: Because the last line of text in a paragraph is often shorter than the other lines, it may not appear to be justified. To justify the last line in a justified paragraph, place the insertion point at the end of the last line, and then press Shift-Enter (Shift-Return on a Mac). Use the Enter key on the main keyboard, not on the keypad. This will insert a soft return (i.e., a non-paragraph-ending return). Be aware that justifying a very short line of text may look odd because of the large amount of space that will be created between the words.
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Word 2010 and 2007 for Windows and Word 2011 for Mac
Select the text you want to justify.
( ) in the “Paragraph” group*.
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Word 2008 and earlier for Mac
Select the text you want to justify.
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*Alternatively, after selecting the text and select Paragraph. In the Paragraph dialog box, select the Indents and Spacing tab and, from the Alignment drop-down list, select Justified.
The above instructions were adapted from the following articles:
How Do I… Create And Format Tables In Word 2003?
This article was originally published on January 1, 2006.
If you’re a regular reader on TechRepublic, you may have seen my series covering various features in Microsoft Excel. While I am finished with that particular series (unless you send ideas for things you’d like to see, of course!), I will be tying this new series -all about Word-in with Excel fairly tightly.
That said, I won’t be doing much integrating with Excel in this particular article, which focuses on tables in Microsoft Word.
A little about this series
I mentioned above that tables are useful for a number of purposes. To that end, I will focus on two common uses of tables after providing an introduction:
How tables work
Using tables to create professional-looking forms
A lot about tables
The tables feature is so useful and popular in Word that Microsoft has devoted an entire menu ( Figure A) to this feature.
Over the course of this three-article series, we’ll cover every option on this menu.
Into this grid, you can put anything you like: text, numbers, pictures — whatever goes into Word will go into a table, too.
Creating a table
When you use the Insert Table button, you get a miniature grid. Using this grid, you tell Word how large you would like your table. In Figure C, a table that is three columns wide and two rows deep would be created. If you make a mistake with the number of rows and columns, don’t worry too much about it. You can always change it later.
In Figure D, notice that the dialog box tells you exactly how many rows and columns will be created for your new table — in this case, five columns and two rows. If you go this route, again, don’t worry if you make a mistake.
For example, rather than the usual row and column format, you could create a table that looks something like the one shown in Figure E.
Navigating your table
Adding and deleting rows and columns
It’s easy to add rows to the end of your table, but what if you need to sneak something in between two rows you already have, or you need to add a column? What about deleting a row or column? No problem.
Shortcuts for adding and deleting rows and columns
Formatting your table
Just like everything else in Word, your table can be formatted with different fonts, colors, line styles, and more. And even after your table is initially created, you can add and remove borders to create a custom table like the one you saw in Figure E.
Changing the line weight, color, and style
Most tables have some kind of grid. But in Word, you can keep the table and remove the grid, change the grid line style to some other type, and change the color of the lines altogether.
On the toolbar ( Figure I), the four options to the right of the Eraser button handle the line styles in your table.
Figure K below shows you an example of what different borders might look like in your table.
Changing the alignment in each cell
You can also change the position of the text in each individual cell in your table. In some cells, you might want the text centered both horizontally and vertically, while in another cell, you might want the text aligned at the bottom-right corner. This is where the cell alignment options come in ( Figure L).
Using this drop-down list, you can quickly change the position of text in your table. Take a look at Figure M to see an example of what you can do. Figure M shows you all of the available alignment options.
Distribute rows and columns
Are you a neat freak? Or do you just want to make sure that your table looks professional? One way you can do that is to make sure your rows and columns are sized appropriately. For example, if you’re showing monthly budget information, your column widths for each month should look the same rather than being all different sizes. Take a look at Figure N to see what I mean.
It’s actually easy to make your table look neat: Use the Distribute Rows Evenly and Distribute Columns Evenly buttons on the toolbar ( Figure O).
You can also manually change the width of a column or the height of a row ( Figure P). When you’re in your table, take a look at both your horizontal and your vertical ruler bars. Each one is broken up with a control that just happens to be at the break point for each row and column.
From this window, you can peruse the multitude of styles provided by Word, make a modification to one of the templates, or even create your own style. The AutoFormat option allows you to specify which areas you will apply to your table. For example, if you don’t have a header row on your table, you might now want to have the special boldfaced heading text, so you can deselect the Heading Rows option. Figure R shows you the results of using AutoFormat on the mini-budget table. Note that every other line is shaded in this example. Doing that manually on a large table could take quite some time.
Creating, customizing, and formatting tables in Word is largely a function of the specialized Tables And Borders toolbar. With Word, you can create tables of practically any size and shape.
How To Insert, View, Or Delete Section (&Amp; Page) Breaks In Microsoft Word
When you’re working on a long document, separating it into different parts makes it much easier to navigate. Microsoft Word eases your workflow by letting you define document breaks, namely section and page breaks.
As you’ll see in this article by defining section and page breaks you can apply specific formatting elements in different parts of your document. You’ll also have better control over pagination.
Read on to learn how to use section and page breaks in Word to make your document more visually appealing and easier for readers to make their way around. Finally, we’ll show you some great sources for professionally designed Word templates.
Understanding Section and Page Breaks
Section and page breaks are types of breaks or partitions in a Word document. In this section, you’ll learn some basics:
1. Microsoft Word Section Break vs Page Break
A page break is a partition in the text of the document. At a page break, the succeeding text is automatically placed on top of a new page.
But, with a section break for Word the text is partitioned – along with the formatting associated with it:
headers and footers
paper size and/or orientation
Also, a Microsoft Word section break may or may not begin on a new page (more on that below).
2. Why Use Microsoft Section and Page Breaks?
Section and page breaks are useful for partitioning different parts of a document, especially a long one.
In a book, you’d use section breaks to divide it into chapters as well as delineate the front matter from the back matter. The title page, copyright page, table of contents, individual chapters, index, etc., would be separate sections.
For example, you usually want a new chapter of a book (or similar) document to begin on a new page. This is when a page break is most useful.
A section break for MS Word is useful for visually distinguishing parts of a document. An example of where you might use a section break is in a proposal where you want the summary to have a different layout. In this case, the summary section could have its own header, footer, and margins that are different from the rest of the document.
By using section breaks, each chapter can have a different running header, including the chapter title.
Microsoft Word Section breaks also let you use lower case numbers for page numbers on the introduction of the book and Arabic numerals on the rest of the pages.
Similarly, a section break in Microsoft Word lets you use a two-column format in the index section and a single column everywhere else.
You’ll also want to use section and page breaks when you want to control the pagination of your document. For example, the first page of your document may be a cover page. But you don’t want the cover page to be page 1 of your document. By inserting a section break after the cover page, you can make the next page be page 1.
You accomplish these results by inserting different types of section and page breaks in Word.
3. Types of Microsoft Word Section Breaks
There are four types of section breaks in MS Word:
Next Page. This type of section break forces the text to the right of the cursor to a new section on the following page. All the formatting associated with the text is carried through to the new section as well.
Continuous. A continuous section break creates a new section but keeps the text on the same page. This means two different sections can have their own formatting yet remain on the same page.
Odd Page. This kind of section break moves the text to the right of the cursor to the top of the next odd-numbered page. If you’re on page 3, for example, and you insert an Odd Page Section Break, the next section will start on top of page 5 (page 4 will be blank). Book chapters usually begin on the next odd page of the book.
Even Page. An Even Page section break moves the text to the right of the cursor to the top of the next even-numbered page. So, if you’re on page 6 and you insert an Even Page Section Break, the new section will begin on page 8 (leaving page 7 blank).
4. Types of Page Breaks
As for Microsoft Word page breaks, there are two kinds:
Simple Page Breaks. A simple page break moves text to the right of the cursor to the top of the next page.
Column Breaks. If your document is broken up into columns, a column break moves text to the right of the cursor to the top of the next column.
How to View Existing Breaks in an MS Word Doc
By default, section and page breaks are invisible in Word. You can only see their effects. You’ll see changes in formatting and pagination for each section. That’s because these breaks don’t appear when the document is printed.
How to Insert Section Breaks in Your Word Docs
To insert a page or section break, place the cursor where you want one section/page to end and the next section/page to begin.
How to Remove/Delete Section and Page Breaks in Word
To remove a section or page break in Word, first display all the breaks.
When you delete a section break, the text in the section adopts the formatting of the next section.
Tips for Using Section and Page Breaks in MS Word
Are you just getting comfortable with using Microsoft Word section and page breaks? Here are some extra tips to help you use them effectively:
1. Keep Your Section Breaks to a Minimum
Insert a section break in Word only when you have to (see above for when it’s a good idea to do so). Having more sections than necessary makes it more difficult to make global changes to your document, because you’d have to manually make those changes in each section.
2. Pay Attention to Which Section You’re In
If you’ve divided your document into sections, always be aware of what section you’re in when you make formatting changes. That’s because these changes will apply only to the section you’re currently in – that’s the section where your cursor is. If you want to make a formatting change to apply to the whole document, select the entire document first before making your changes.
3. Microsoft Word May Change a Continuous Section Break to the Other Section Break Types
You may be surprised that your continuous section break has been converted into a different type of section break. This happens when you’ve got a continuous section break. Then, in the next section, you try to apply a different header/footer, pagination, margins, or page size and orientation. Those formatting changes require a page break. And so, Word will automatically change the section break type to one that results in a page break.
Streamline Your Microsoft Word Workflow With Templates
There are other ways to streamline your MS Word workflow. One of them is using premium Word templates, like the ones you’ll find at Envato. Premium templates for Microsoft Word are created by professional designers to provide impressive layouts. These templates are customizable with your content, images, and branding. You can also adjust the design and layout as you please.
Or, go to GraphicRiver for Microsoft Word templates and other creative elements on a pay-per-use basis. It’s a terrific source for one-off projects.
Make Your Document Easier to Read and Navigate
Now you know how to use section and page breaks in Microsoft Word to better organize your document. Section breaks also let you have more granular control over the formatting of specific parts of your document. These make your document look better as well as easier to read and navigate through.
How To Remove A Page Break In Word 2010
A page break in Microsoft Word 2010 is an indicator to the program that you want to start a new page. There are actually two kinds of page breaks, however. One kind is the page break that you insert manually, in a place before the physical end of the page. The other kind of page break is the one that Word includes automatically when you have reached the end of a page and need to move to the next one to continue adding information. You can learn how to remove a page break in Word 2010 that you have added manually, but you cannot remove an automatic page break that Word has inserted. This ability comes in handy when you have added a page break, but come to discover later that you need to add additional information to the page, or that the page break is no longer needed.
Deleting a Manually Inserted Page Break in Word 2010
The problem that most people have when they are attempting to remove a Word 2010 page break is simply locating where the page break has been inserted. This is difficult to do in the normal Word 2010 view, so you need to enable an option that will provide you with some more detail about your document’s formatting.
Step 1: Open the document that contains the page break you want to delete.
Step 2: Navigate to the page in the document that contains the page break. This is going to be the partially full page, not the page that starts after the page break.
Step 6: Press the Backspace or Delete key on your keyboard. The information that had previously been pushed to the next page should now be back on the current page.
Summary – How to remove page breaks in Word
Select the Page Break formatting mark.
Press the Delete (or Backspace) key on your keyboard.
Is there a lot of formatting applied to text in your document, and removing that formatting one element at a time is too tedious? Learn about a simple way to clear formatting in Word 2010 and simplify the process significantly.
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