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Have you ever wanted to format a document into different sections? If so, the Breaks in Word allow you to personalize your documents better and faster.
With Word’s many styles and themes, it can be quite hard to only stick to one thing throughout your entire document. When using page breaks, you can break your documents up into sections. This allows for more efficient formatting throughout your file.
Quick Answers on How to Insert or Delete Page Breaks
In newer versions of Word, you can find page breaks in two locations. One is by navigating to the Insert tab. From here, choose the Page Break button.
Types of breaks in Word
Next Page, Section Break, and Even/Odd Page Breaks
How to Insert a page break in Word
Newer versions of Word
Open your document in Word and find the part where you want to insert a page break.
Navigate to the
and pick the type of break you want to insert.
Older versions of Word
Open your document in Word and find the part where you want to insert a page break.
Navigate to the
How to delete a page break
key on your keyboard.
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How To Insert, View, Or Delete Section (&Amp; Page) Breaks In Microsoft Word
When you’re working on a long document, separating it into different parts makes it much easier to navigate. Microsoft Word eases your workflow by letting you define document breaks, namely section and page breaks.
As you’ll see in this article by defining section and page breaks you can apply specific formatting elements in different parts of your document. You’ll also have better control over pagination.
Read on to learn how to use section and page breaks in Word to make your document more visually appealing and easier for readers to make their way around. Finally, we’ll show you some great sources for professionally designed Word templates.
Understanding Section and Page Breaks
Section and page breaks are types of breaks or partitions in a Word document. In this section, you’ll learn some basics:
1. Microsoft Word Section Break vs Page Break
A page break is a partition in the text of the document. At a page break, the succeeding text is automatically placed on top of a new page.
But, with a section break for Word the text is partitioned – along with the formatting associated with it:
headers and footers
paper size and/or orientation
Also, a Microsoft Word section break may or may not begin on a new page (more on that below).
2. Why Use Microsoft Section and Page Breaks?
Section and page breaks are useful for partitioning different parts of a document, especially a long one.
In a book, you’d use section breaks to divide it into chapters as well as delineate the front matter from the back matter. The title page, copyright page, table of contents, individual chapters, index, etc., would be separate sections.
For example, you usually want a new chapter of a book (or similar) document to begin on a new page. This is when a page break is most useful.
A section break for MS Word is useful for visually distinguishing parts of a document. An example of where you might use a section break is in a proposal where you want the summary to have a different layout. In this case, the summary section could have its own header, footer, and margins that are different from the rest of the document.
By using section breaks, each chapter can have a different running header, including the chapter title.
Microsoft Word Section breaks also let you use lower case numbers for page numbers on the introduction of the book and Arabic numerals on the rest of the pages.
Similarly, a section break in Microsoft Word lets you use a two-column format in the index section and a single column everywhere else.
You’ll also want to use section and page breaks when you want to control the pagination of your document. For example, the first page of your document may be a cover page. But you don’t want the cover page to be page 1 of your document. By inserting a section break after the cover page, you can make the next page be page 1.
You accomplish these results by inserting different types of section and page breaks in Word.
3. Types of Microsoft Word Section Breaks
There are four types of section breaks in MS Word:
Next Page. This type of section break forces the text to the right of the cursor to a new section on the following page. All the formatting associated with the text is carried through to the new section as well.
Continuous. A continuous section break creates a new section but keeps the text on the same page. This means two different sections can have their own formatting yet remain on the same page.
Odd Page. This kind of section break moves the text to the right of the cursor to the top of the next odd-numbered page. If you’re on page 3, for example, and you insert an Odd Page Section Break, the next section will start on top of page 5 (page 4 will be blank). Book chapters usually begin on the next odd page of the book.
Even Page. An Even Page section break moves the text to the right of the cursor to the top of the next even-numbered page. So, if you’re on page 6 and you insert an Even Page Section Break, the new section will begin on page 8 (leaving page 7 blank).
4. Types of Page Breaks
As for Microsoft Word page breaks, there are two kinds:
Simple Page Breaks. A simple page break moves text to the right of the cursor to the top of the next page.
Column Breaks. If your document is broken up into columns, a column break moves text to the right of the cursor to the top of the next column.
How to View Existing Breaks in an MS Word Doc
By default, section and page breaks are invisible in Word. You can only see their effects. You’ll see changes in formatting and pagination for each section. That’s because these breaks don’t appear when the document is printed.
How to Insert Section Breaks in Your Word Docs
To insert a page or section break, place the cursor where you want one section/page to end and the next section/page to begin.
How to Remove/Delete Section and Page Breaks in Word
To remove a section or page break in Word, first display all the breaks.
When you delete a section break, the text in the section adopts the formatting of the next section.
Tips for Using Section and Page Breaks in MS Word
Are you just getting comfortable with using Microsoft Word section and page breaks? Here are some extra tips to help you use them effectively:
1. Keep Your Section Breaks to a Minimum
Insert a section break in Word only when you have to (see above for when it’s a good idea to do so). Having more sections than necessary makes it more difficult to make global changes to your document, because you’d have to manually make those changes in each section.
2. Pay Attention to Which Section You’re In
If you’ve divided your document into sections, always be aware of what section you’re in when you make formatting changes. That’s because these changes will apply only to the section you’re currently in – that’s the section where your cursor is. If you want to make a formatting change to apply to the whole document, select the entire document first before making your changes.
3. Microsoft Word May Change a Continuous Section Break to the Other Section Break Types
You may be surprised that your continuous section break has been converted into a different type of section break. This happens when you’ve got a continuous section break. Then, in the next section, you try to apply a different header/footer, pagination, margins, or page size and orientation. Those formatting changes require a page break. And so, Word will automatically change the section break type to one that results in a page break.
Streamline Your Microsoft Word Workflow With Templates
There are other ways to streamline your MS Word workflow. One of them is using premium Word templates, like the ones you’ll find at Envato. Premium templates for Microsoft Word are created by professional designers to provide impressive layouts. These templates are customizable with your content, images, and branding. You can also adjust the design and layout as you please.
Or, go to GraphicRiver for Microsoft Word templates and other creative elements on a pay-per-use basis. It’s a terrific source for one-off projects.
Make Your Document Easier to Read and Navigate
Now you know how to use section and page breaks in Microsoft Word to better organize your document. Section breaks also let you have more granular control over the formatting of specific parts of your document. These make your document look better as well as easier to read and navigate through.
How To Remove A Page Break In Word 2010
A page break in Microsoft Word 2010 is an indicator to the program that you want to start a new page. There are actually two kinds of page breaks, however. One kind is the page break that you insert manually, in a place before the physical end of the page. The other kind of page break is the one that Word includes automatically when you have reached the end of a page and need to move to the next one to continue adding information. You can learn how to remove a page break in Word 2010 that you have added manually, but you cannot remove an automatic page break that Word has inserted. This ability comes in handy when you have added a page break, but come to discover later that you need to add additional information to the page, or that the page break is no longer needed.
Deleting a Manually Inserted Page Break in Word 2010
The problem that most people have when they are attempting to remove a Word 2010 page break is simply locating where the page break has been inserted. This is difficult to do in the normal Word 2010 view, so you need to enable an option that will provide you with some more detail about your document’s formatting.
Step 1: Open the document that contains the page break you want to delete.
Step 2: Navigate to the page in the document that contains the page break. This is going to be the partially full page, not the page that starts after the page break.
Step 6: Press the Backspace or Delete key on your keyboard. The information that had previously been pushed to the next page should now be back on the current page.
Summary – How to remove page breaks in Word
Select the Page Break formatting mark.
Press the Delete (or Backspace) key on your keyboard.
Is there a lot of formatting applied to text in your document, and removing that formatting one element at a time is too tedious? Learn about a simple way to clear formatting in Word 2010 and simplify the process significantly.
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How To Add Or Remove Page Breaks In Word 2022
How to Add a Page Break
Word automatically adds page breaks when add more content than can fit on one page, but sometimes you’ll want to add a break somewhere else — for example, if you’re creating a new section in a long document or you want to create more space around an image or chart.
There are two simple steps for creating your page break:
1. Place the cursor where you want to start a new page. If you want to break up a long document and insert a page break between paragraphs, for example, make sure the cursor is in front of the first character that will start the new page.
If you’ve just finished a paragraph and want to start typing on a new page, the cursor will be at the end of the paragraph and y you can continue to step 2.
Alternatively, you can use the keyboard shortcut CTRL+Enter to quickly add a page break.
Other Kinds of Page Breaks
Word also offers additional types of breaks you can add to your document.
Column Break: If your document is formatted into multiple columns, you can force text from the first column to move to the next one. This is a better option than pressing Enter a few times to move the text to the next column, since doing that could mess up your formatting if the font size changes or you edit the text.
Text Wrapping: If you have a picture or other object in your document and want to add a caption, the text wrapping break will keep the caption with the object while making the rest of the document flow around both the object and your caption.
Next Page: This works just like the page break under the Insert menu, except it also creates a new section with the option to use entirely different formatting from the previous sections. For example, you can use a different section to rotate a page to landscape or portrait mode, add a different header or footer, or format the section into columns without affecting the rest of the document.
Continuous Break: Creates a new section, like the next page break, but doesn’t start you on a new page.
Even and Odd Page Breaks: Insert a section break and also take you to the next even or odd page (depending on which break type you select) so you can format your alternating pages in a document differently (e.g., right or left pages in a book).
How to Remove Page Breaks
You can remove page breaks you’ve added and also adjust where Word’s automatic page breaks appear.
To remove a manual page break:
3. Hit Delete.
Although you can’t remove automatic page breaks, you can adjust where they land and thus keep specific paragraphs or lines together.
Window/Orphan control: Makes sure at least two lines of a paragraph are at the top or bottom of a page
Keep with next: Makes sure no breaks happen between your selected paragraphs
Keep lines together: Prevents a page break in the middle of a paragraph
Page break before: Adds a page break before your selected paragraph
1. Highlight the paragraphs or lines you want to keep together.
3. Under the Line and Page Breaks tab, select one or more of these options:
All of these options help you better control your document’s formatting and flow.
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