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Microsoft Word is the most popular application for word processing. No matter if you’re a student who needs to write up an essay or a business owner looking to make company reports, Word has you covered.
When you’re writing lengthy documents, it’s quite tedious and nearly impossible to manually make a lot of edits to your file. This includes replacing words. You might also notice that it becomes harder to find specific words in your file. Microsoft thought of this and made it possible to quickly find and even replace text in a Word document.
Our article will guide you through the steps necessary to do this, even if you’re a complete beginner to Word.
Things you’ll need
A device with Microsoft Word installed and activated.
Let’s get right into it.
Launch Word. You can do this by locating where it is on your computer:
You’ll see the welcome screen. Here, you can either open an existing document or start working on a new one.
We hope that this article was able to guide you through everything you need to know about finding and replacing text in Word documents. Don’t forget to share this article with your friends, classmates, colleagues or employees who need help getting started with Word. If you want to learn more about Word or other Microsoft Office suite applications, feel free to browse our section of guides.
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How To Use Find And Replace In Word On A Mac?
It once happened with me when I wrote the spelling of Messenger as ‘Messanger’ in the whole article, but before I could realize the mess, I had already finished the piece. Now I knew how to find the specific word in the entire article, but I didn’t know how to change them all in one go. Of course, the word was used more than 15 times, and it was simply hectic for me to change every word. Well, this was the day when I learned how to use find and replace in Word on a Mac, and I thought if you might need the same.
We are letting you know two cool methods by which you can easily find and replace in Word on Mac.
Method 1 On How To Find And Replace In Word On Mac
Step 1: Open the Microsoft Word document, where you need to make changes.
Step 2: Reach to the ‘ Edit ‘ tab in the toolbar or top of the window.
Step 3: Locate ‘ Find ‘ from the menu.
Step 5: The steps above will open a new panel on the left side of the screen with two separate boxes. On the first box, type the word you want to search and on the second box, type the word you want to replace with. For example, ‘Messangar’ will be typed in the first box, whereas ‘Messenger’ will be written in the second one.
Step 6: ‘ Find‘ button will locate the answers you required whereas the ‘ Replace‘ button will replace the individual words. Select ‘Replace All,’ and all the required words will be replaced at once. (Specific text will be highlighted if you choose ‘Find Next’)
Once the process is done, you will get a message stating “All done. We made ‘ ‘ replacements.”
Method 2 On How To Find And Replace In Word On Mac (In Format)
Step 1: Open the Microsoft Word document, where you need to make changes.
Step 2: Reach to the ‘ Edit ‘ tab in the toolbar or top of the window.
Step 3: Locate ‘ Find ‘ from the menu
Step 5: Now, here, various options will appear on the screen.
Step 6: Choose ‘Format’ here and select ‘Font’ from the drop-down menu.
And this way, you can find and replace the specific word easily and even you get to change the shape and font of the word using this method.
Conclusion
The above methods are right described for finding and replacing in word on Mac, and one can free themselves from the situation of ‘Messangar’ to ‘Messenger’ without a glitch. Also, check:
How To Use Find And Replace In Excel
Learning how to use Find and Replace in Excel 2010, or Excel 2007, can save you a great deal of time if you have to change a lot of values or formulas on a worksheet. Learn how to use the Find and Replace function in Excel with this guide and never waste time making changes to a worksheet again…
What is Find and Replace
The Find and Replace function in Excel does exactly what it says, it finds a value, text string or formula and replaces it with a different value, text string or formula as specified by you the user.
For example you may have a worksheet that contains raw employee data with one of the fields being the team of each employee. If one, or more, of those team names suddenly get renamed by the business then using Find and Replace in Excel can save you the hassle of manually amending all the cells individually, you can just get Excel to do the hard work and change all occurrences of Team X to Team Y.
How to access the Find and Replace function in Excel
This method works the same for Excel 2010 and Excel 2007, even earlier versions should work similar if you are still working on Excel 2003 for example.
There are 2 ways to access the Find and Replace function in Excel, the first is by means of the Excel ribbon on the top of the screen.
To access the Find and Replace function using the Ribbon:
1) Make sure you are on the Home tab
Basic Changes
If like in the previously mentioned example you just want to change a team name within a dataset, i.e. change “Marketing” to “Marketing and Advertising”, you can simply enter the change on the basic view of the Find and Replace Function like so:
Advanced Options Explained
Formats: In the top right of the Find and Replace function window there is now an option button for “Format”.This can be used if you want to only search for a particular format, or if you want to replace using a particular format.Examples of this might be changing certain text to a different colour or to a different font style, like italic or bold.
Within: The drop down box next to “Within” allows you to change whether Excel looks at the active worksheet (as identified by “Sheet”) or you can also change this to “Workbook” if you want Excel to Find and Replace throughout the whole workbook.
Search: This drop down box allows you to change the way Excel searches from “By Rows” to “By Columns”.It’s data dependent on what is best but usually you can leave this set to “By Rows” as Excel will still search the entire worksheet or workbook.
Look in: This is always set to “Formulas” making it kind of redundant, it just means Excel will look in the formula as well as just text strings or numerical values when it completes the Find and Replace.
Match case: If there are times where you need Excel to be case specific, i.e. only change “MARKETING” and not “Marketing” then check this box.
Match Entire Cell Contents: Again this is another very specific option which tells Excel to only Find and Replace cells where the entire cell matches what it is trying to chúng tôi example if you want to only find “Marketing” and not cases where the cell is “Marketing team” then you would check this box.
Access the Find and Replace function from the “Home” tab or use the shortcut command CTRL+H.
Advanced changes, i.e. searching for certain formats or exact matches can be made by setting additional options in the Find and Replace function.
As always I would recommend completing any changes in a copy of your workbook first so if you make any mistakes you can revert back to the original.
That is really all there is to the Find and Replace function in Excel 2010, or Excel chúng tôi is an amazingly powerful tool which all analysts and Excel users should understand as it can enable you to make multiple changes to an Excel file in no time at chúng tôi can use that extra time to grab yourself a nice cup of coffee!
Keep Excelling,
(Archives) Microsoft Word 2007: Using Find And Replace
This article is based on legacy software.
Finding Text
Word allows you to find specific text in a variety of ways. You may choose to view each occurrence of the text individually, see all occurrences selected at once, or highlight all occurrences even after the Find and Replace dialog box is closed.
Accessing the Find and Replace Dialog Box
To find text, you must first access the Find and Replace dialog box.
Finding Individual Occurrences
Access the Find and Replace dialog box
In the Find what text box, type the text you want to search for
To find more occurrences of the text, repeat step 4 NOTE: When Word has shown you every occurrence of the text, a dialog box will appear with the message “Word has finished searching the document.”
Finding All Occurrences
This option will highlight all occurrences of your text until the Find and Replace dialog box is closed.
Access the Find and Replace dialog box
In the Find what text box, type the text you want to search for
Highlighting All Occurrences
This option will highlight all occurrences of your text until you choose to clear the highlighting.
NOTE: This option is for Windows only.
To highlight all occurrences:
Access the Find and Replace dialog box
In the Find what text box, type the text you want to search for
Select the desired options
To clear all highlighting:
Access the Find and Replace dialog box
Replacing Text
Word allows you to choose how to replace text in your document. You may choose to replace all occurrences of a particular word or phrase or look at each occurrence before deciding which to replace.
Accessing the Find and Replace Dialog Box
Replacing Individual Occurrences
Access the Find and Replace dialog box
In the Find what text box, type the text you want to be replaced
In the Replace with text box, type the text that you want to insert
Repeat step 6 until you have replaced all desired occurrences NOTE: When Word has shown you every occurrence of the text, a dialog box will appear with the message “Word has finished searching the document.”
Replacing All Occurrences
This option will replace every occurrence of your text without showing you where the text was replaced.
WARNING: Use this option with care, as it may change the meaning of your document if text is replaced where it should not be.
Access the Find and Replace dialog box
In the Find what text box, type the text you want replaced
In the Replace with text box, type the text that you want to insert
Advanced Options
Word provides additional options to further refine your search.
To access these options:
Access the Find and Replace dialog box
The following list defines the available search options:
Search Selects whether Word should search for instances of the text below the insertion point (down), above the insertion point (up), or throughout the entire document (all). The default choice is Down.
Match case Returns only those instances of the text that have the same case (i.e., uppercase or lowercase) as the text in the Find what text box.
Find whole words only Returns matching whole words only. Word will not return words that contain your text within them. EXAMPLE: If you search for the, this option will ensure that words such as theater or theme are not included in the search results.
Use wildcards By using certain characters, allows you to search for very specific words or phrases. EXAMPLE: Searching for b?ll will find words with any one character between b and ll, such as ball, bill, and bull.
Sounds like (English) Searches for both exact matches of your text and other text that may sound or look similar to your text. EXAMPLE: Searching for color will find the words collar and caller.
Find all word forms Searches for all related forms of your word. EXAMPLE: If you search for is, Word would also find the forms was and were.
Format Allows you to search for text with specific formatting, as well as replace text with specific formatting. EXAMPLE: If you search for occurrences of the word Sincerely that were in Times New Roman font, you could replace them with the words Yours Truly in Calibri font.
Special Allows you to search for special characters (e.g., dashes or paragraphs), as well as replace them in your document.
No Formatting This will clear any formatting requirements (e.g., searching for text in a specific font) that were set in previous searches.
Windows only:
Ignore punctuation characters Returns text that is similar to your text, but contains punctuation within it. EXAMPLE: If you search for recreated, your search results would also include instances of re-created.
Ignore white-space characters Finds text that is similar to your text, but may contain spaces in different places. EXAMPLE: If you search for Annamarie, your search results would also include instances of Anna Marie.
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