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How to add, modify, or delete a table in Microsoft Word

You can insert a table in a Microsoft Word document to display data in a tabular format. A table is a great way to represent multiple fields of associated data. For example, a list of prices is easier to read when displayed in a table.

Tip

You can also create a table in Microsoft Excel and then copy and paste that table in a Microsoft Word document, keeping all the same formatting. See: How to insert and customize a table in Microsoft Excel.

Adding a table in Word

In Word, place the mouse cursor where you want to add the table.

Inserting or deleting a row or column

In a Microsoft Word table, you can add or remove a row or column at any time.

Insert a row

Move the mouse cursor inside the left edge of a cell in the row where you want to insert a new row. The cursor changes to a small black arrow pointing to the top-right.

Insert a column

Move the mouse cursor inside the left edge of a cell in the column where you want to insert a new column. The cursor changes to a small black arrow pointing to the top-right.

Delete a row

Move the mouse cursor inside the left edge of a cell in the row you want to delete. The cursor changes to a small black arrow pointing to the top-right.

Delete a column

Move the mouse cursor inside the top edge of the top-most cell in the column you want to delete. The cursor changes to a small black arrow pointing downward.

Moving the table

Resizing the table

Changing the look of the table

Repeat header row of the table on each page

If the table spans more than one page, you may want to have the header row displayed on each additional page the table spans across. You can make the header row visible on each page by following the steps below.

Deleting a table

If you want to delete a table from a Word document, follow the steps below.

Move your mouse cursor over the table you want to delete.

Additional information

See our table definition for further information and related links.

Microsoft Word help and support.

How To Add And Delete A Watermark In Excel

The watermark is an image used in the background of the worksheet labeled as copy, draft, confidential or a picture of the logo. The Excel 2010 and later versions do not have built-in watermarks, therefore we need to learn how to add and delete a watermark using the Header & Footer tools.

Figure 1. Watermark

How to Add a Watermark

First of all, we need to save an image on our computer which we want to use as watermark. Alternately, we can create a watermark by using the WordArt or Microsoft Paint tools and save it as an image on the computer. We need to follow the below steps to add watermark to worksheet.

Go to the

View

tab and from

Workbook Views

group select the

Page Layout

Figure 3. Header & Footer Tools

From the

Header & Footer Elements

group, select the

Picture

element and browse the picture where we have saved it on the computer. Select the picture and press the

Insert

button

Figure 4. Insert the Watermark Picture

The Header box of worksheet appears with text

&[Picture]

to indicate that the header contains a picture now.

Figure 5. Header Box Containing Picture Text

Figure 6. Insert Watermark

Figure 7. Formatting the Watermark Picture

How to Delete a Watermark

To remove watermark we need to follow the below steps;

Select the text

&[Picture]

and press the Delete button

Figure 8. How to Remove Watermark

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How To Format Microsoft Word Tables Using Table Styles

Apply and Modify Table Styles in Word Documents

Applies to: Microsoft ® Word ® 2013, 2016, 2019 or 365 (Windows)

You can apply table styles to your Word tables to format them quickly and consistently. Word is shipped with several built-in table styles or you can create your own. You can edit table styles by modifying borders, shading, character formatting, paragraph formatting and table properties. If your document includes multiple tables, table styles can save a lot of time.

Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of Word, the size of your screen and your Control Panel settings. For Word 365 users, Ribbon tabs may appear with different names. For example, the Table Tools Design tab may appear as Table Design.

Recommended article: How to Keep a Microsoft Word Table Together on One Page

Table styles and themes

Every Word document uses a document theme which includes a font theme and color theme. The colors used in table styles are based on the color theme.

You can select document themes, color themes and font themes using the Themes, Colors or Fonts drop-down menus on the Design tab in the Ribbon:

Turning gridlines on

When you are working with tables, it’s a good idea to turn gridlines on. Borders, which are a format, will print. Gridlines do not print.

To turn on gridlines:

If your Word document contains multiple tables that you want to format in a consistent way, it’s best to use table styles rather than applying manual or direct formatting to each table.

To apply a table style to a table:

Hover over the various table styles. The table formatting will change as you move over different table styles in the gallery.

Below is the Table Styles gallery (the current theme is the Office theme):

Selecting Table Style Options

Once you have selected a table style, you can select different Table Style Options (which are affected by the formats in the table style).

To select Table Style Options:

In Table Style Options, check or uncheck Header Row. If this option is checked, the header row will be formatted differently from the body rows.

In Table Style Options, check or uncheck Total Row. If this option is checked, the last row will be formatted differently from the body rows.

In Table Style Options, check or uncheck Banded Rows or Banded Columns for alternate row or column shading.

In Table Style Options, check First Column or Last Column if you want the first or last column formatted differently from the other columns.

You can modify a table style in a Word document and all tables using that table style will change.

To modify a table style:

From the Apply Formatting to drop-down menu, select the element that you want to modify (such as Header row).

Select the desired formatting such as font, font size, font color, fill and border.

From the Apply Formatting to drop-down menu, select the next element that you want to modify.

Select the desired formatting such as font, font size, font color, fill and border.

Repeat for other elements.

Select Only in this document or New documents based on this template. If you select Only in this document, the modified style will only be available for the current document. If you select New documents based on this template, then the table style will be modified for future documents based on the current template (usually the Normal template).

Below is the Modify Style dialog box:

You can also modify Table Properties in a table style. Table properties include table alignment, row settings and cell margins.

To modify Table Properties in a table style:

Select any other formatting options you want to apply to the entire table.

Select Only in this document or New documents based on this template.

Below is the Table Properties dialog box with the Table tab selected:

You can also create a new or custom table style.

To create a custom table style:

Enter a name for the new table in the Name box.

Select the desired formatting.

Select Only in this document or New documents based on this template.

New Table Style appears at the bottom of the Table Styles gallery:

Clearing a table style

To clear a table style and remove formatting:

Clear appears at the bottom of the Table Styles gallery:

You can also set a default table style for new tables in the current document or all new documents.

To set a default table style:

Select This document only or All documents based on the chúng tôi template (the default template in Word is the Normal template).

If you are working with documents with multiple tables, formatting with table styles can ensure that your tables are formatted consistently and save a lot of time.

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More resources

10 Microsoft Word Tips, Tricks and Shortcuts for Selecting in Tables Microsoft Word Tricks to Keep Text Together (Words, Lines or Paragraphs) 14 Shortcuts to Quickly Select Text in Microsoft Word

Related courses

How To Create A Table Of Contents In Microsoft Word

How to create a Table of Contents

Apply the built-in Heading styles to the headings in your text.

Creating a table of contents in a Microsoft Word document is a two-step process. First, identify the text that you want to appear in the Table of Contents. Second, tell Word to insert the Table of Contents. Having created your Table of Contents, you can then customize it in several ways, to suit your needs.

On this page

Identify the text that you want to appear in the Table of Contents

If these don’t appeal to you, there are several other ways to apply a style.

In the same way, apply the Heading 1 style to other major headings in your document. Apply the Heading 2 style to sub-headings, Heading 3 style to sub-sub-headings etc.

If you don’t like the way the heading styles look (eg, you want a different font or font size or colour), don’t format the text directly. Instead, modify the heading styles.

Create the Table of Contents

Word 2003 and earlier versions

Display the Table of Contents dialog. To do that:

Word 2007 and Word 2010

Choose one of the following items on the menu.

There is a built-in “Manual Table”. This takes you back to the era of the electric typewriter. If you like typing things out for no good reason and your life expectancy is a lot longer than mine, this is for you.

At the bottom of the menu, you can choose Insert table of contents. This displays the Table of Contents dialog that was also in earlier versions of Word. If you want two or more tables of contents in one document, you must choose this option for at least the second and subsequent tables of contents.

Using a table of contents content control in Word 2007 or Word 2010

You can use the content control to manage your table of contents (Figure 1).

Figure 1: A table of contents in a content control

If you attempt to insert another custom or built-in table of contents that will be placed in a content control, then the new one will over-ride the existing one. If you want more than one table of contents in a document, use the “Insert table of contents” menu option for all, or at least the second and subsequent, tables of contents.

How to create a custom table of contents and have it appear on the Table of Contents menu in Word 2007 or Word 2010

Insert your table of contents into any document, and adjust it to suit your needs.

Add text above and/or below the table of contents as required (for example, add a heading “Table of Contents”, preferably formatted with the built-in TOC Heading style).

Select the text above, the table of contents, and the text below.

In the Create New Building Block dialog:

give your table of contents a name

in the Gallery list, choose Table of Contents

in the Category list, choose ‘Create new category’ and name your new category

Word displays entries in the menu in alphabetical order by category. Sadly, there are few letters in the alphabet before the “B” for “Built-In”. If you want your custom tables of contents to appear before the Built-In category, but there is no name between “A” and “Built-In” that suits you, then put a space at the beginning of the category name. For example, name your category ” Shauna”. A space is alphabetized before a letter, so ” Shauna” will be displayed before “Built-In”.

Customize the Table of Contents (if you need to)

How to change the look of the headings in the document

Use the Document Map

How to change the look of the Table of Contents itself

To modify the Table of Contents itself, you need to display the Table of Contents dialog. To display the dialog for an existing table of contents:

From the Table of Contents dialog you can modify the Table of Contents in several ways.

By default, Word shows three levels in your Table of Contents. That is, it puts the text from Heading 1, Heading 2 and Heading 3 in the Table of Contents. If you want to show more or fewer levels, in the Table of Contents dialog, change the number in the Show levels box.

For sophisticated customization, you can edit the switches in the TOC field.

How to create a table of contents for several documents

To create one table of contents for several documents, you need to do the following.

Create a separate document to hold the table of contents (we’ll call this “the ToC document”).

For ease, put all the documents, and your ToC document, in the one folder.

In your ToC document, use an RD (Reference Document) field for each document that you want to include in your Table of Contents.

To insert an RD field, do ctrl-F9 and, within the brackets that Word gives you, type RD “filename“. For example { RD “Chapter 1.docx” }. You can’t type the curly brackets by hand. You must do ctrl-F9.

If you can’t put all your files in one folder, you must use double backslashes and double quotes. For example, { RD “C:\My folder\Chapter 1.docx” }.

Add an RD field for each document that you want to reference, in order.

Create the Table of Contents in this ToC document in the usual way.

Remember the page number rule: “The Table of Contents will pick up whatever pagination appears in your document”. It applies when using RD fields to create a ToC for many documents. You may have to set the starting page number manually in each document if you want pagination to run consecutively through your project.