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Learn how to highlight text in PowerPoint 2010 for Windows. Highlighted text can recreate the look of colored, transparent ink on text.
As of now, no PowerPoint version supports text highlighting as a feature you can add to selected text. And, before we explore a workaround to overcome this limitation, let’s look into the necessities of highlighting text. If you want to emphasize some important words within your slide, then highlighting indeed helps. However, PowerPoint doesn’t have a ready-made tool to highlight text as there is in Microsoft Word – but you can use Word’s text highlight as a workaround!
Follow these steps to learn how to highlight a text within PowerPoint 2010 for Windows:
Ctrl
+
C
) the selected text to the Clipboard.
Figure 1: Text selected on the slide
Ctrl
+
V
) the copied content within this document. Once you paste, you will see that the Paste Options icon appears, as shown highlighted in
red
within Figure 2.
Figure 2: Paste Options icon
action will bring up the Paste Options drop-down menu, as shown in Figure 3, below. Here select the Keep Source Formatting option (highlighted in
red
within Figure 3) to retain the text formatting from the source PowerPoint slide.
Figure 3: Keep Source Formatting option
Text Highlight Color button (highlighted in
red
within Figure 4). Note that the text is now highlighted in
yellow
(refer to Figure 4, again).
Figure 4: Text highlighted
Text Highlight Color button to bring up the drop-down menu that you see in Figure 5, below.
Figure 5: Text Highlight Color drop-down menu
More About Highlighting in Microsoft Word 2010
We recommend that you select the text first in Word, and then choose a highlight color. Alternatively, Word lets you choose a highlight color even when no text is selected. If you do so, the cursor changes to the highlighter icon, as shown highlighted in
red
within Figure 6, below.
Figure 6: The highlighter icon cursor
Now you can highlight text almost as if you were using a conventional highlighter pen with a piece of paper or a book. You can highlight contiguous or non-contiguous areas of text now. The latter is shown in Figure 7 below.
Figure 7: Highlight non-contiguous areas of text
We recommend that you select the text first in Word, and then choose a highlight color. Alternatively, Word lets you choose a highlight color even when no text is selected. If you do so, the cursor changes to the highlighter icon, as shown highlighted inwithin, chúng tôi you can highlight text almost as if you were using a conventional highlighter pen with a piece of paper or a book. You can highlight contiguous or non-contiguous areas of text now. The latter is shown inbelow.
Ctrl
+
C
) all text back to the Clipboard. Paste (
Ctrl
+
V
) within your PowerPoint slide. Once you paste, you will see that the Paste Options icon appears. Now immediately press the Paste Options drop-down menu, as shown in Figure 8, below. Here select the Keep Source Formatting option (highlighted in
red
within Figure 8) to retain the text formatting from the source Word document. This will result in highlighted text copied on the slide, as shown in Figure 8.
Figure 8: Select Keep Source Formatting option
Figure 9: Both contiguous and non-contiguous areas of highlighted text copied back to PowerPoint
Once done, you can copy the highlighting to other text without having to use Word again. You can also remove the highlight altogether right within PowerPoint. Both procedures are explained in our
Copy and Remove Highlighting for Text in PowerPoint 2010 for Windows tutorial.
Highlight Text In Powerpoint 2013 For Windows
Learn how to highlight text in PowerPoint 2013 for Windows. Highlighted text can recreate the look of colored, transparent ink on text.
First of all, PowerPoint 2013 or any of the previous versions do not support text highlighting. And before we explore getting over this limitation, let’s ask ourselves why do we need to highlight a text? If you want to emphasize some important words within your slide, then the highlighting may indeed help. However, unlike Microsoft Word, PowerPoint doesn’t have a ready-made tool to highlight text, but you can use Word’s highlighting options as a workaround!
Follow these steps to learn how to highlight a text within PowerPoint 2013 for Windows:
Select the text on your slide, as shown in Figure 1, below. Thereafter copy (
Ctrl
+
C
) the selected text to the Clipboard.
Figure 1: Text selected on the slide
Now, launch Word and create a new document. Then, paste (Ctrl
+
V
) the copied content within this document. Once you paste, you will see that the Paste Options icon appears, as shown highlighted in
red
within Figure 2.
Figure 2: Paste Options icon
bring up the Paste Options drop-down menu, as shown in Figure 3, below. Here select the Keep Source Formatting option (highlighted in
red
within Figure 3) to retain the text formatting from the source PowerPoint slide.
Figure 3: Keep Source Formatting option
Text Highlight Color button (highlighted in
red
within Figure 4). Note that the text is now highlighted in
yellow
(refer to Figure 4, again).
Figure 4: Text highlighted
Text Highlight Color button to bring up the drop-down menu that you see in Figure 5, below.
Figure 5: Text Highlight Color drop-down menu
More About Highlighting in Microsoft Word 2013
We recommend that you select the text first in Word, and then choose a highlight color. Alternatively, Word lets you choose a highlight color even when no text is selected. If you do so, the cursor changes to the highlighter icon, as shown highlighted in
red
within Figure 6, below.
Figure 6: The highlighter icon cursor
Now you can highlight text almost as if you were using a conventional highlighter pen with a piece of paper or a book. You can highlight contiguous or non-contiguous areas of text now. The latter is shown in Figure 7 below.
Figure 7: Highlight non-contiguous areas of text
We recommend that you select the text first in Word, and then choose a highlight color. Alternatively, Word lets you choose a highlight color even when no text is selected. If you do so, the cursor changes to the highlighter icon, as shown highlighted inwithin, below.
Now copy (Ctrl
+
C
) all text back to the Clipboard. Paste (
Ctrl
+
V
) within your PowerPoint slide. Once you paste, you will see that the Paste Options icon appears. Now immediately press the Paste Options drop-down menu, as shown in Figure 8, below. Here select the Keep Source Formatting option (highlighted in
red
within Figure 8) to retain the text formatting from the source Word document.
Figure 8: Select Keep Source Formatting option
In Figure 9, below you can see that the highlighted text copied back to PowerPoint. Notice that we pasted text that had both contiguous or non-contiguous areas of highlighted text.Figure 9: Both contiguous and non-contiguous areas of highlighted text copied back to PowerPoint
Once done, you can copy the highlighting to other text without having to use Word again. You can also remove the highlight altogether right within PowerPoint. Both procedures are explained in our Copy and Remove Highlighting for Text in PowerPoint 2013 tutorial.
Save your presentation often.Replace Fonts In Powerpoint 2010 For Windows
Replace one font with another across the entire presentation in PowerPoint 2010 for Windows. This will quickly allow you to get rid of problem fonts, and also make large changes at one go.
Product/Version: PowerPoint 2010 for Windows
OS: Microsoft Windows XP and higher
Are you stuck with a presentation that uses strange fonts? Or have you inherited slides where you need to change fonts globally? Fortunately, you don’t have to replace fonts, one at a time with each text box, placeholder, or shape. In this tutorial, we will explore how you can replace one font with another, in the entire presentation using PowerPoint 2010:
Open an existing presentation. We opened a presentation that uses two fonts, Arial andBaskerville Old Face. To make it easier to follow along, our usage ofArial is colored red, and our usage of Baskerville Old Face is colored blue, as shown inFigure 1, below.
This brings up the list of fonts used in the active presentation, as you can see in Figure 4. From this list, select the font that you want replaced with another. InFigure 4, you can see that we selected theArial.
What Font Icons Mean?
Do you see the icons in front of the font names in the Replace Font dialog box? What do these icons mean? Learn more in our Identify Font Types in Windows tutorials. And why is it important to know what these icons mean? One reason to identify them is to know whether they can be embedded or not. Only TrueType fonts can be embedded within PowerPoint.
Why Arial Always Show in the Replace Drop-down List?
You may replace Arial with some other font, or you may have a presentation that does not use Arial at all. Yet, Arial is a stubborn font that refuses to make a graceful exit from the Replace drop-down list! Why? That’s because several PowerPoint templates use Arial for the default bullet symbols, and that’s the reason why you may have to live with Arial refusing to exit!
Single-Byte or Double-Byte Fonts
While you can replace single-byte fonts with double-byte fonts, you cannot replace the other way around. Learn what single-byte and double-byte mean in our Single and Double-Byte Fonts in PowerPoint page.
In Figure 6, below, you can see that both the red and blue colored text containers now no longer useArial orBaskerville Old Face. They now sport the Agency FB font.
Replace Font, and Fonts in Charts
Yes, as you may have found out, the Replace Font feature is completely oblivious of fonts used in charts. This happens for the same reasons why PowerPoint’s spell check ignores charts: all charts are considered as Excel content and PowerPoint just ignores them as far as text matters go!
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How To Highlight In Powerpoint?
The look of your PowerPoint presentation can significantly impact how well your audience pays attention. One way to enhance the appeal of your slides or to emphasize certain information is by highlighting certain text.
Whether you’re going for a way to simplify the information on your slides or for an appealing visual effect, here are some of the best ways to highlight in PowerPoint.
Highlight Text in PowerPoint Using Word
Enter the text you want to highlight in Word or copy-paste it from the PowerPoint presentation. Select the text and under the Home tab, go to Text Highlight Color and select a color. The text will be highlighted in the color you chose.
The text will show up as highlighted in the Word document.
The mouse pointer will change into a paintbrush. Select the text you want to be highlighted and it will show up just like the text block formatted in Word.
Highlight Text in PowerPoint Using Shapes
Open the PowerPoint presentation and choose the text you want to highlight. Under the Insert tab, go to Shapes and choose the shape the highlighted color will have. We’ll choose a rectangle for this example.
Drag a rectangle over the word(s) you want to highlight.
With the rectangle selected, under the Home tab, go to Shape Outline and select No Outline.
Then, go to Shape Fill right next to it and select the color you want for your highlight. You have many more color options here than you do in Word.
Now the highlighted text will appear over the colored rectangle.
Highlight One Piece of Text in PowerPoint
The following steps apply to PowerPoint 2016 with an Office 365 subscription, PowerPoint on Mac and PowerPoint Online. The only thing that differs is the look of the Text Highlight Color icon.
Open the PowerPoint presentation, go to the slide you want to edit and select the text you want to highlight.
On the Home tab, go to Text Highlight Color and select a color. The text will be highlighted in the color you chose.
Highlight Multiple Pieces of Non-Continuous Text in PowerPoint
The following steps apply to PowerPoint 2016 with an Office 365 subscription and PowerPoint on Mac. The only thing that differs is the look of the Text Highlight Color icon.
Open the PowerPoint presentation you want to edit.
Without any text selected, on the Home tab, go to Text Highlight Color and choose the color you want to use for highlighting.
The mouse pointer will change to a highlighter as you move it over the text.
We’ve also got a guide how to choose the best fonts for PowerPoint, so you can make sure your presentations are setup for success.
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