Xem Nhiều 12/2022 #️ Formatting Paragraphs In Microsoft Word / 2023 # Top 16 Trend | Trucbachconcert.com

Xem Nhiều 12/2022 # Formatting Paragraphs In Microsoft Word / 2023 # Top 16 Trend

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Microsoft Word: Formatting Paragraphs

A paragraph in Word is any text that ends with a hard return. You insert a hard return anytime you press the Enter key. Paragraph formatting lets you control the appearance if individual paragraphs. For example, you can change the alignment of text from left to center or the spacing between lines form single to double. You can indent paragraphs, number them, or add borders and shading to them.

Paragraph formatting is applied to an entire paragraph. All formatting for a paragraph is stored in the paragraph mark and carried to the next paragraph when you press the Enter key. You can copy paragraph formats from paragraph to paragraph and view formats through task panes.

Paragraph Alignment

Paragraph alignment determines how the lines in a paragraph appear in relation to the left and right margins. The margin is the blank space between the edge of the paper and where the text.

The easiest way to change paragraph alignment is to use the alignment buttons on the Formatting toolbar.

You can also use keyboard shortcuts. Ctrl+L= Left Align; Ctrl+R= Right Align; Ctrl+E= Center; Ctrl+J= Justify.

Line and Paragraph Spacing

Line space is the amount of vertical space between lines of text in a paragraph. Line spacing is typically based on the height of the characters, but you can change it to a specific value. For example, some paragraphs may be single spaced and some double-spaced. Single-spacing is Word’s default setting.

Paragraph space is the amount of space above or below a paragraph. Instead of pressing Enter multiple times to increase space between paragraphs, you can set a specific amount of space before or after paragraphs.

With the dialog box still open, select

Single

from the line spacing drop down menu. Notice the change in the preview pane.

Choose

Multiple

from the

Line Spacing

drop-down list. In the

At

box, key 1.25 (highlight the text in the box and type over it). Press

Tab

to see the change in the preview pane.

Exercise:

Changing Paragraph Spacing

You use the Paragraph dialog box to set the space between paragraphs. Paragraph spacing is set in points. If a document has 12-point text, then one line space equals 12-points, one-half line space equals 6-points, double-spacing equals 24-points.

Paragraph Indents

An indent increases the distance between the side of a paragraph and the left or right margin. Indented paragraphs appear to have different margin settings. Word provides a variety of indents to emphasize paragraphs in a document.

Next page: Tabs

Formatting Paragraphs In Microsoft Word 2007 / 2023

Paragraph alignment refers to how you want your text to appear. You can choose to center the text, align it left, right, or justify (which means aligning it between both the right and left margins).

To align your paragraphs, go to the ‘Home’ tab on the Ribbon. In the ‘ Paragraph‘ group, you’ll see the four buttons you’ll use to align your paragraph. Look at the picture below.

The next button is to center your text, followed by right align, then justify. When you justify your text, all lines will be exactly the same length. MS Word 20007 will alter character spacing to make this happen and give your document a clean look.

Indenting Paragraphs

Indenting paragraphs simply allows you to set different margins for different lines of text.

You have several options for indenting paragraphs:

First line: This controls the left boundary for the first line of the paragraph.

Hanging: Controls the left boundary for every line in the paragraph except the first one.

Left: Controls the left boundary for every line in the paragraph.

Right: Controls the right boundary for every line.

To indent paragraphs, you have two different options:

Option 1: Go to the ‘Home’ tab on the Ribbon. Select the indent buttons in the ‘Paragraph’ group. They are pictured below.

Add Borders or Shading to a Paragraph

Just as you can add a border or a color to an entire page, you can also add a border or color to an entire paragraph or a group of paragraphs.

Select the ‘Home’ tab on the Ribbon.

A dropdown menu will open and allow you to select what type of border you want.

Below are some different styles applied to text.

Subtle reference: The girl ran to the store to get some bread for dinner.

No spacing: The girl ran to the store to get some bread for dinner. (This style leaves out any spaces between lines that may have been inserted in prior paragraphs.)

Paragraph list: The girl ran to the store to get some bread for dinner. (Note the indention in this line that would signify a list.)

Getting to know the different styles and what they do to your text is a matter of using MS Word 2007 frequently.

Note: You can also apply a style to an entire document or individual lines, as well as paragraphs.

Creating Links within a Document

Creating links with MS Word 2007 is very easy.

Go to the ‘Insert’ tab, then the ‘Links’ group.

Next, it will ask you for the address of the website. If it’s on your computer or in your recent files, you can select it. However, you can also type the address in.

Change Spacing Between Paragraphs and Lines

You can use MS Word’s features to change the spacing between paragraphs and lines. This paragraph, for example, is double spaced. That is called changing the spacing between lines and paragraphs.

Picture of Spacing Dialogue Box:

Adjusting Column Width

You can manually adjust the width of an entire column or row by positioning the mouse pointer over the border to be adjusted, holding the left mouse button, and dragging it left or right.

You can also adjust the width of columns and height of rows by locating the Cell Size group on the Layout tab. Use the boxes to set the width and height of cells.

To distribute the rows and columns evenly, use the buttons to the right of the width and height windows. Use the button on top to distribute columns evenly, and the button on bottom to distribute rows evenly. You can also set the Autofit rules from this group.

Position Text Within A Cell

Borders and Shading

The way information in a table is presented determines how easily it can be understood. Use the borders and shading features to control the look of a table.

The borders and shading tools can be found in the Table Styles group on the Design tab under Table Tools.

Microsoft Word 2007 provides some customizable templates. Roll your mouse over one of them, and you will see a preview in your selected table.

Use the Borders button to add or remove borders or adjust the stroke width. Use the Shading feature to control the color of a cells.

Tables help you organize and present information in way that stands out from other text on the page. MS Word 2007 has included many new features that make drawing and designing tables a snap. Literally.

Creating Tables

To create a table, move the cursor to the place on the page you’d like to insert a table then select the Insert tab. The Table group is right below the Insert tab.

·By highlighting the boxes at the top of the menu

·By selecting Insert Table

·By selecting Draw Table

·By Selecting Quick Tables

·By converting text into a table

Use your mouse to highlight the boxes at the top of the menu. The boxes represent the rows and columns in a table. For example, to create a table that has four rows and four columns, you’d drag your mouse four boxes down from the upper left hand corner, and four boxes over. Rows are the ones that go down, columns are the ones that go over. As you drag your mouse over the boxes, a preview will appear at the insertion point in your document:

Make sure the cursor is at the place where you want to draw a table, then select Insert Table from the Table menu. Another menu will open that looks like this:

As you can see, when you draw a table, it can be as uniform or as unconventional as you like.

Converting text into a table

You can also convert text into a table. To do this, place a comma where you want to separate each item into a column and place a paragraph where you want to begin a new row. Then select the text you want to convert. From the tables group menu select Convert Text to Table . A menu will appear that looks like this:

If the number of columns doesn’t match your expectations, make sure all of your separator characters (in our case, commas) are in place and be sure to select Separate text at Commas.

Entering Text

Table Tools

Whenever you create or select a table, the table tool commands will activate automatically. These appear as two new tabs at the right side of the ribbon: Design and Layout.

You can use these commands to customize your tables, everything from the color of each cell, to the borders, to text alignment.

Inserting rows and columns

You can insert rows and columns anywhere in a table. To do so:

1.select a row or column

3.find the Rows & Columns group. It looks like this:

4.use the buttons to insert a row or column. You can insert a row above or below the selected row, and insert a column to left or right of the selected column.

Deleting Cells, Rows or Columns

Merging Cells and Splitting Cells

Adjusting Column Width

You can manually adjust the width of an entire column or row by positioning the mouse pointer over the border to be adjusted, holding the left mouse button, and dragging it left or right.

You can also adjust the width of columns and height of rows by locating the Cell Size group on the Layout tab. Use the boxes to set the width and height of cells.

To distribute the rows and columns evenly, use the buttons to the right of the width and height windows. Use the button on top to distribute columns evenly, and the button on bottom to distribute rows evenly. You can also set the Autofit rules from this group.

Position Text Within A Cell

Borders and Shading

The way information in a table is presented determines how easily it can be understood. Use the borders and shading features to control the look of a table.

The borders and shading tools can be found in the Table Styles group on the Design tab under Table Tools.

Microsoft Word 2007 provides some customizable templates. Roll your mouse over one of them, and you will see a preview in your selected table.

Use the Borders button to add or remove borders or adjust the stroke width. Use the Shading feature to control the color of a cells.

Formatting Paragraphs In Word 2022 / 2023

Microsoft Word 2016 Tutorial with 7 quick VIDEOS Free Online Microsoft Word Tutorial

Line Spacing in Word – Paragraph Spacing in Word

Alignment in Word – Paragraph Alignment – Horizontal Alignment

Vertical Alignment Word

Bullet Points in Word, Numbered List, Multilevel List Word

Indentation in Word 2016

Paragraph Shading and Borders in Word

Sorting Text in Word 2016

Show Paragraph Marks in Word / Hide Paragraph Marks in Word

Paragraph Dialogue Box in Word 2016

Paragraph Formatting – Keyboard Shortcut Word

Test your MS Word skills with the corresponding FREE Online Multiple Choice Formatting Paragraphs in Word 2016 Test

Formatting Paragraphs in Word

Another formatting tutorial? Surely we covered this in Formatting Text in MS Word? There’s more to this formatting thing than fancy fonts I’m afraid. Where previously we covered altering the appearance of the typeface, in this section, we’re going to cover the formatting of bodies of text, covering topics such as placement, spacing, and structure.

The Word Ribbon – the features covered in this section are located on the Paragraph section of the Home tab on the ribbon.

Line Spacing in Word – Paragraph Spacing in Word

Quick video introduction to Line Spacing and Paragraph spacing in Word

Want to know how to change line spacing in Word 2016? You’ve customized the text of your documents before, now prepare to customize the empty spaces. Aesthetic reasons aside, certain types of documents may require specific spacing configurations, for example legal contracts. It is also especially common for educational institutions to specify the line spacing on assignments, to better facilitate readability and marking.

When hovering over options in the ‘Line and Paragraph Spacing’ menu, Word’s “live preview” functionality will adjust the spacing on your document to the setting in question but will revert to its original spacing if no option is selected.

Alignment in Word – Paragraph Alignment – Horizontal Alignment

Left alignment is what most Western cultures would consider the default. When set to left aligned, each new line of text will start against the left margin of the page and continue towards the right. As such, the first word of each line will line up vertically. Because each line of text is usually a different length, this will result in “jagged” spacing near the right margin.

Center alignment aims to make the spaces between the left and right page margins, and the left and right edges of the text equal. As a result, your line of text will be at the relative center of the page. If you were to view consecutive lines of center aligned text, you would notice that the words do not line up on either the left or right ends of the page. Center alignment is not often used for large paragraphs of text but can add subtle visual clout to things like headings.

Right alignment mirrors the placement of left alignment. Word will line up the last character of the last word of each line against the right page margin.

Finally, justified alignment will attempt to line up both ends of the paragraph text, removing the jagged appearance altogether. It does this by subtly adjusting the space between each word until all lines within a paragraph are equal length. Note that this will not affect the last line of each paragraph, which remains left aligned.

Quick video introduction to Vertical Alignment in Word

So far, all the alignment we’ve covered has been in relation to horizontal alignment, but how do we set the vertical alignment?

Under the dialogue’s Layout tab, you’ll find the Page section, where you can set the vertical alignment to Top, Center, Justified, or Bottom.

Bullet Points in Word, Numbered List, Multilevel List Word

Quick video introduction to Bullet Points and Lists in Word

Sometimes we need to put things in point form or numbered lists.

Bulleted lists display uniform symbols at the start of each list item / paragraph. This form of list is suited to situations where the order of items is not particularly important and where no item needs to be referenced from another part of the document.

Numbered lists display numbers or letters incrementally for each list item. Each item is thus uniquely identified within the list, meaning lists of this nature are well suited to situations where the order of items is important (for example instructions) or where items my need to be referred to (for example a contract).

Quick video introduction to Indentation in Word

Pressing the ‘Increase Indent’ button paragraph will move the selected paragraph further from the left margin, whereas the ‘Decrease Indent’ button will move the paragraph closer.

Indenting helps to separate the paragraph from the text around it. Indenting is also frequently combined with lists, particularly multilevel lists, as indenting an item within a list will automatically make that item a sub-list of the item before it.

While these buttons only affect indentation relative to the left margin, the Paragraph dialogue allows you to specify indents from the right margin if needed.

Paragraph Shading and Borders in Word

Quick video introduction to Borders and Shading in Word

Paragraph shading sets the background color for the selected paragraph of text. Unlike the text highlight function from the Font section, which displays a color behind selected characters, shading colors a rectangular box which fully encompasses the selected paragraph(s).

Related to shading, the ‘Borders’ button allows you to display lines along the edges of the rectangular box occupied by the selected paragraph(s).

Sorting Text in Word 2016

Quick video introduction to Sorting Text in Word

The ‘Sort’ button will sort paragraphs alphabetically or numerically, in either ascending or descending order. If no paragraphs are highlighted, it will attempt to sort the entire document.

While this may seem like a somewhat esoteric function for paragraphs, remember that Word conceptualizes paragraphs as text separated by a “new paragraph” signal, typically as a result of the user pressing ENTER on the keyboard. As such, this same button is used to sort lists or tables.

Show Paragraph Marks in Word / Hide Paragraph Marks in Word

Paragraph Dialogue Box in Word 2016

Paragraph Formatting – Keyboard Shortcut Word

Woohoo! Now that you have done the tutorial:

TEST your MS Word skills with the corresponding FREE Online Multiple Choice Formatting Paragraphs in Word 2016 TEST

* TRY THE NEXT TUTORIAL: Styles in Word Tutorial 2016

* TRY THE NEXT TEST: Styles in Word 2016

* More from Tests Tests Tests.com

Microsoft Word Tips: Adjusting Paragraph Spacing / 2023

3-minute read

Microsoft Word Tips: Adjusting Paragraph Spacing

The space between paragraphs is important for professional formatting. Some style guides will even specify the paragraph spacing to use in a document. But how does this work in Microsoft Word?

Paragraph Spacing Basics

Paragraph spacing refers to the space between paragraphs in a document. And while you could add a manual blank line to divide paragraphs by hitting “Enter” on your keyboard, it is much easier and neater to let the formatting options in Microsoft Word do this for you!

The quickest way to do this is via the Paragraph section of the Home tab on the ribbon:

Select the text you want to format

Choose Add Space Before Paragraph or Add Space After Paragraph

This will add a default space in the place selected. If the text has already been formatted, you will instead have the option to Remove Space Before Paragraph or Remove Space After Paragraph.

Custom Paragraph Spacing

If you want more control over the spacing in your document, you have two main options. The first is to open the Paragraph menu. You can do this via the Paragraph section of the Home tab:

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Open the Line and Paragraph Spacing dropdown menu

In the window that opens, go to the Spacing section

Adjust the values in the Before and After fields as required

Your second option is to use the Layout tab on the main ribbon. To do this:

Go to Layout and find the Paragraph section

Adjust the values in the Before and After fields as required

Typically, for text with a font size of 10-12 pts, you will want a spacing value between 6-8 pts.

An Alternative Approach

Finally, there is another way to control spacing in Microsoft Word. This is accessed via the Design tab on the main ribbon. Here, in the Document Formatting section, you’ll find a Paragraph Spacing dropdown menu with pre-set options to adjust the spacing in your document.

However, this applies spacing throughout your entire document and also controls line spacing. It therefore offers much less customization than the methods described above.

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